Data Entry / Store Officer at Coleman Technical Industries Limited

Job Summary

• We are seeking a highly organized and detail-oriented Data Entry/Store Officer to support accurate data entry, inventory documentation, stock control, and day-to-day store operations.
• The successful candidate will be responsible for maintaining accurate inventory and transaction records, updating the ERP system, monitoring stock movements, and ensuring that all store-related documentation is properly captured and maintained.

Key Responsibilities
Data Entry & Record Management:

• Accurately enter and update inventory, stock movement, receipts, issues, transfers, and other store-related transactions into the ERP system.
• Maintain accurate and up-to-date electronic and physical records of inventory transactions.
• Verify data and documentation to ensure accuracy, completeness, and consistency.
• Identify and report discrepancies or errors in inventory records.
• Prepare and maintain daily, weekly, and monthly store and inventory reports.
• File and retrieve store documents, including Goods Received Notes (GRNs), Material Requisition Forms, Store Issue Vouchers, delivery notes, and other relevant documents.

Inventory & Stock Control:

• Maintain accurate records of stock levels, material usage, and product movements.
• Conduct regular stock counts and reconcile physical stock with ERP records.
• Monitor stock levels and promptly report shortages, excesses, damages, and discrepancies.
• Ensure all received and issued materials are properly documented and recorded.
• Support inventory audits and stock reconciliation exercises.

Store Operations:

• Assist in the receipt, identification, storage, and issuance of raw materials, consumables, tools, and finished products.
• Ensure materials are properly arranged, labeled, and stored for easy identification and retrieval.
• Ensure appropriate inventory rotation methods, including FIFO and LIFO where applicable.
• Assist in loading and offloading activities while ensuring proper documentation.

ERP & Reporting:

• Ensure timely and accurate posting of store transactions into the ERP system.
• Generate stock movement, inventory status, material usage, and other required reports.
• Cross-check physical stock records against system-generated reports.
• Support the preparation of management reports relating to inventory and store activities.

Compliance & Safety:

• Ensure proper documentation and authorization of all store transactions.
• Maintain a clean, organized, and secure store environment.
• Comply with company policies, inventory procedures, and HSE requirements.
• Ensure proper handling and storage of materials to prevent damage or loss.

Coordination & Communication:

• Work closely with Production, Procurement, Logistics, Finance, and other relevant departments.
• Communicate stock discrepancies, shortages, and other inventory issues promptly.
• Assist in ensuring timely availability of materials required for production and other operations.

Qualifications & Experience

• Bachelor’s Degree or HND in Management, Social Sciences, Accounting, Business Administration, Computer Science, Statistics, Supply Chain Management, or a related field.
• 3–5 years of relevant experience in data entry, inventory management, store operations, warehouse administration, or a related role, preferably in a manufacturing or industrial environment.
• Proven experience using ERP software for data entry and inventory management.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with SAP, Microsoft Dynamics, Odoo, Oracle ERP, or similar systems is an advantage.
• Professional certification in Data Management, Inventory Management, Warehouse Operations, or related fields is an added advantage.
• Applicants must be between 25 and 35 years of age.

Technical Skills:

• Excellent data entry and record-keeping skills.
• Strong proficiency in Microsoft Excel.
• Ability to work with ERP and inventory management systems.
• Good knowledge of inventory control and stock reconciliation.
• Strong numerical and analytical skills.
• High typing accuracy and attention to detail.

Location Requirement:

• Applicants must reside in Arepo, Ogun State, or within a reasonable commuting distance from Arepo.