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  • Posted: Nov 23, 2023
    Deadline: Nov 30, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Heartland Alliance Ltd-Gte is a service-based human rights organization with a global heritage that is established under the laws of Nigeria with a mission to engage as a lead and global player with a variety of stakeholders to create access to opportunities and resources for comprehensive healthcare and social and economic justice for all. Heartland Alli...
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    Data Entry Clerk (Generic)

    Job Functions

    The Data Entry Clerk position takes primary responsibility for efficient, accurate and timely representation (data entry) of the client level paper-based medical records across all the relevant client-level databases with special focus on the EMR systems (LAMISPlus, LAMIS3.0 – MHPSS etc). Of particular note is the need to undertake sustained day-to-day active retrieval of service provision source documents (paper format) from the relevant program/clinic staff for timely entry into the EMR system. The position holder also participates actively in routine (weekly/monthly) client-level data review process, multi-layer data analysis and accurate reporting into the aggregate-level database (DMEL, HFR/APPR).

    Essential Duties and Responsibilities:

    • Undertake deliberate and sustained day-to-day active retrieval of source documents (paper format) from the relevant program/clinic staff.
    • Conduct detailed review of client folder for completeness, appropriateness, and overall quality prior to data entry.
    • In liaison with the Zonal/OSS SI lead, provide feedback concerning any identified data quality concerns and follow-up with appropriate service delivery staff.
    • Ensure timely data entry into the EMR systems (LAMISPlus, LAMIS3.0) to ensure accurate representation of service delivery efforts across the electronic reporting platforms.
    • Escalate data Work with primary service providers (or the M&E focal persons) to resolve questions, inconsistencies or missing data and verify accuracy of data before entry into the LAMIS. 
    • Assist the zonal/OSS SI lead to generate summary reports, respond to data calls and other inquiries relating to EMR/DMEL data issues.
    • Ensure that confidentiality and security of data is preserved for both paper-based and electronic data sources. 
    • Support the MRO in maintaining an efficient medical records management system including reliable audit trail, systematic filing and retrieval practices.
    • Assist the State M&E focal person in keeping track of summary data and source documents (patient/client forms, registers and summary forms and assist in updating service registers and preparation of summary reports during reporting period and when necessary.
    • Participate actively in routine (monthly/quarterly) internal DQA processes including data review, collation, correction and updating of incomplete entries/ records and transfer into appropriate electronic platform. This extends to the LIPs/CBOs activities.
    • Ensure complete entry of identified backlog data from program records into EMR and DMEL database. 
    • Engage actively in weekly/monthly   data collation, processing and reporting on DMEL and other reporting platforms.
    • Perform other M&E-related duties as assigned.

    Other Competencies

    • Time Management – Ability to prioritize tasks, manage time and complete competing request in a fast-paced, changing environment with minimal supervision.
    • Quality    Management    -   Looks     for   ways    to    improve    and    promote    quality, accuracy and thoroughness.
    • Written Communication - Writes clearly and informatively.
    • Adaptability - Adapts to changes in the work environment; manages competing demands, able to creatively deal with frequent and unexpected demands.
    • Cultural Sensitivity – Respects the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
    • Non-discriminatory- Do not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.

    Language Skills:

    • Good oral and written English communication skills.
    • Knowledge of Local Language will be an advantage.
    • Must be able to speak fluently.

    Computer Skills:

    • Working knowledge of Microsoft Office, Internet Explorer, email

    Method of Application

    Interested and qualified candidates should apply using the Apply Now button below.

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