Crewing Coordinator at WTS Energy

Position Summary

• We are seeking an experienced Crewing Coordinator with strong knowledge of marine certification, STCW compliance, flag state requirements, and offshore personnel mobilization.
• This role requires more than administrative coordination. The successful candidate must possess a deep understanding of marine crewing requirements, vessel compliance standards, and the certification frameworks required to safely and compliantly mobilize marine and offshore personnel globally.
• The ideal candidate understands the difference between vessel-specific, client-specific, and flag-specific requirements and can proactively identify compliance gaps before mobilization.

Key Responsibilities

Certification & Compliance (Core Focus)

• Maintain and monitor crew certification records and competency matrices
• Ensure full compliance with International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements
• Possess strong understanding of:
• STCW mandatory certifications
• Certificate of Competency (CoC) structures
• Endorsements and revalidations
• Flag state requirements
• Offshore and marine-specific certification standards
• Verify crew suitability based on:
• vessel type,
• client requirements,
• flag state requirements,
• project scope,
• and operational area

Flag State & Regulatory Knowledge

• Demonstrate strong familiarity with major flag state requirements and marine regulatory frameworks
• Coordinate and monitor compliance with:
• flag state regulations,
• port state requirements,
• client marine procedures,
• and international maritime standards
• Ensure crew documentation remains valid and audit-ready at all times

Certification Tracking & Renewals

• Proactively track certificate validity and expiry dates
• Arrange training, assessments, medicals, and renewals in advance of expiration
• Coordinate with approved maritime training providers and certification bodies
• Maintain accurate digital crew records and certification databases

Crewing & Mobilization

• Coordinate crew mobilizations, rotations, and offshore personnel logistics
• Ensure vessels and projects are staffed with compliant and qualified personnel
• Liaise with crew members, operations teams, clients, and vessel representatives regarding mobilization requirements
• Coordinate travel, accommodation, visas, medicals, and onboarding documentation

Required Experience

• Minimum 3–5 years of experience in:
• marine crewing,
• offshore personnel coordination,
• or marine operations support
• Proven experience coordinating offshore or vessel personnel internationally
• Experience working within offshore, subsea, marine, or energy environments preferred

Required Knowledge (Essential)

The successful candidate must demonstrate strong practical understanding of:

• International Convention on Standards of Training, Certification and Watchkeeping for Seafarers requirements and certification structures
• Flag state compliance requirements
• Marine/offshore mobilization processes
• Crew certification validity and revalidation requirements
• Offshore certifications including:
• BOSIET
• HUET
• OGUK Medical
• Marine ranks, vessel operations, and crew competency structures

Skills & Competencies

• Highly detail-oriented with strong tracking and follow-up capabilities
• Ability to manage multiple crew records simultaneously
• Strong organizational and planning skills
• Proactive approach to preventing certification lapses
• Comfortable working with document management systems and Excel trackers

Preferred

• Experience with marine crewing systems or HR platforms
• Previous experience supporting crewing management and certification
• Familiarity with classification society and client marine requirements