Controls Coordinator / Administrator II at Habrams Energy

Job Description

• We are seeking a skilled Controls Coordinator / Administrator II to support business controls, compliance processes, records management, reporting, and administrative coordination within a project environment.

Key Responsibilities

• Coordinate Controls Integrity (CI) activities and promote controls awareness across teams.
• Support compliance activities, including FCPA requirements, audits, access reviews, training registers, and representation letters.
• Maintain controls documentation, KPI scorecards, irregularity logs, and monthly reports.
• Coordinate Management & Protection of Information (MPI) inspections and reporting.
• Manage records, document control systems, shared drives, retention schedules, and SharePoint administration.
• Support contract administration activities, including purchase order monitoring, service requisitions, and vendor coordination.
• Maintain controls calendars and coordinate key business activities.
• Provide reporting and data management support using digital tools and systems.

Requirements

• Bachelor's Degree in Information Management, Business, Economics, or a related field.
• Experience in information and records management, administration, compliance controls, or data analysis.
• Strong knowledge of document management systems, SharePoint, and records retention practices.
• Advanced Microsoft Excel skills, including data validation, charting, and pivot tables.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Publisher); knowledge of Microsoft Access is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, leadership, and stakeholder management skills.
• Ability to work effectively in a virtual, multicultural team environment.