Controller, Inventory (Spares) at DP World

Job Function

• Responsible for management of spare parts inventory for Ibadan NB operations and this include analysis, forecasting, monitoring of reorder levels, disposal of scraps and cash disbursement management.

Key Performance Areas
Spare Availability:

• Coordination of day-to-day running of spare parts store
• Ensure timely branding of new stock of tyres before issuance for usage and taking to the system with serial and branded numbers.
• Supervises the activities of the inventory personnel in maintaining good warehousing best practice
• Monitoring re-order levels for stock items and making requests for purchase when such are reached, manually and on the system
• Ensure there is Purchase Order for all material items supplied into the store.
• Ensure that all Store Issue Vouchers and work order print out are duly authorized before approving and closing.
• Ensure regular and periodic stock-count of Spare parts stocks, lubricants and tyre stock (to maintain integrity of stock position)
• Ensure proper records (both system and manual) are kept for all stock items.

Financial Role:

• Approve GRN for all customers’ invoices.
• Ensure of all Job orders and vehicle maintenance / repairs work orders into Instanta.
• Ensure proper branding of new stock of Tyres for ease of identification, reconciliation & accountability.
• Ensure proper documentation of all inventory items received and issued and carry out monthly reconciliation of the Stocks (tyres, spare parts, and lubricants) accounts
• Maintain and manage tyre inventory items for first expire first out
• Ensure old parts are returned before collecting new parts
• Ensure correct booking of all accounting entries relating to inventories in transport operations
• Provision of accurate, reliable, and timely financial reports that will assist management in effective planning and decision making.

Disposal Management:

• Ensure used part are return to the scrap bin and recorded on they system
• Making advertisement of all scrap items in conjunction with the location disposal commitee after Asset and Inventory Manager approval
• Taking prospective bidders to see the scrap items.
• Analysing the submitted bids.
• Ensure sale advise letters are shared with the winning bidder.
• Ensure payment and removal of scraps by bidder.
• Ensure the scrap area is kept neat always.

Other Tasks:

• Interface with senior technical procurement specialist, Vendors & the workshop
• Ensure compliance with internal controls.
• Submission of weekly report on all goods received, issued in skus and total.
• Submission of monthly issuance report, tyre reports, float reports etc
• Ensure that all audit recommendations on inventory management are promptly implemented.

Qualifications Required

• BSc / HND in Accounting, Business Administration, or any other related discipline.

Experience and Skills Required:

• Minimum of 3 - 5 years experience
• Complete inventory management experience.
• Inventory planning and forecasting for spares.
• Experience in the use of software like SAP and Instanta.