Controller: Inventory (Diesel) at DP World

Job Function

• Manage fuel inventory for Ibadan NB operations, tracking system to record deliveries, shipments, issuances, probe capturing and stock level.
• Overseeing and managing the inventory of goods and products within an organization.
• The role involves ensuring accurate stock levels, minimizing losses, and optimizing the use of resources.

Key Performance Areas
Stock Management:

• Coordination of day-to-day running of diesel dump operations
• Supervises the activities of the fuel dispensing officers.
• Ensure quality test is carried out on diesel before discharge.
• Ensure a certificate of quality conformance accompanies every delivery.
• Confirm all necessary document (SIVs, ELM request) are duly sign before dispensing of fuel.
• Monitor re-order levels for the two tanks and ensure the minimum operating stock of 40% is strictly adhered to
• Ascertain the quantity of fuel at every supply and sign off with the supplier.
• Escalate to management cases of unsatisfactory fuel.
• Carry out daily reconciliation of fuel usage.
• Ensure daily dipping to ascertain quantity.
• Prepare weekly report of diesel collection.
• Ensure bi-weekly calibration of the dispensing meters and ensure they are always in good working order.
• Generation of GRN after every delivery
• Estimate quantity to be utilized monthly and notify management accordingly to avoid insufficiencies or excessive surplus.
• Ensure proper records (both system and manual) are kept.
• Weekly stock usage to be share on weekly basis.

Digitalisation:

• Daily monitoring of fuel has been captured by probe for both trucks and stationery tanks.
• Reconciling of differences with Concept Nova personnel by way of sending daily probe captured
• Checking of trucks fuel balance on arrival from trips before issuing another fuel.
• Maintaining accuracy and tolerance level of the probe
• Quick intervention on resolving issues pertaining probes with Fleet Controllers.
• Monitoring of fuel dispensed from the dump into respective places.
• Daily monitoring of probes status.
• Reporting of probes capturing on Imanager
• Approved of fuel on Imanager for both Dump, and Breweries
• Calculate time of approval hours on weekly basis in accordance with availability SOP
• Reconciling of fuel issued with that of Instanta.
• Collaborate with the technical support staff of Concept Nova for optimal probe performance.
• Daily export of Imanager with preloading report.
• Raising of daily fuel issued on Instanta and SAP
• Reconciliation of SAP, INSTANTA and PHYSICAL on weekly basis.

Other Tasks:

• Ensure compliance with internal controls.
• Ensure that all audit recommendations are promptly implemented.
• Ensure compliance with all health and safety rules of the site.
• Ensure daily cleaning of the two tanks.
• Any other job as may be assigned by Management.

Qualifications Required

• Degree in business, supply chain, logistics or related field.

Experience and Skills Required:

• Minimum of 3-5 years.
• Inventory management experience.
• Inventory planning and forecasting.
• Customer relationship management.
• Experience in the use of ERP like SAP.
• Proficient in Microsoft office package
• Proficiency in data analysis tools and reporting systems.