Control Coordinator / Administrator II at Homeland Integrated Offshore Services Limited

Main Functions

• Coordinate compliance controls and integrity across the group by supporting implementation, administering controls calendars, managing system access, and coordinating data management activities.
• Monitor and report Business Control KPIs, irregularity logs, representation letters, fixed asset register, awareness training, oi System (oi), and other ad hoc activities.
• Reports to the Project Controls Advisor and works with moderate supervision.

Key Responsibilities

• Promote Controls Integrity (CI) and increase staff control awareness.
• Ensure new or changed processes meet FCPA requirements and obtain required approvals.
• Support the Business Manager with budgeting, planning, and control activities.
• Maintain and update control catalogues and related documentation.
• Coordinate audits (UIA), Representation Letters, Controls Training, training registers, EUC Risk Assessments, and Access Reviews.
• Update and maintain DOAG, FCPAs, MOCs, and Job Handover Checklists.
• Coordinate Management and Protection of Information (MPI) monthly inspections and reporting.
• Prepare controls documentation, monthly oi updates, and KPI scorecards for oi & CI.
• Promote awareness and use of the oi System 10-1.
• Manage the External Meetings Register and reporting.
• Serve as Departmental Records Management SME and liaise with the Local IMS team.
• Manage records, shared drives, retention codes, access permissions, and records clean-up activities.
• Coordinate documentation and review processes for departmental contracts, monitor contract performance, administer Purchase Orders/Agreements, raise Service Requisitions, liaise with Procurement, and administer the departmental SharePoint site.

Requirements

• Bachelor's Degree in Information Management, Business, Economics, or a related field.
• Experience in information/records management, administration, and data analysis.
• Strong written, verbal, communication, and presentation skills.
• Ability to work effectively in a virtual, multicultural environment.
• Strong leadership, interpersonal, and organisational skills.
• Self-motivated with a results-oriented mindset.
• Advanced Microsoft Excel skills (data validation, charts, pivot tables).
• Intermediate Microsoft Word, PowerPoint, and Publisher skills.
• Knowledge of Microsoft Access is an advantage.