Contracts Administrator III at Prime Atlantic Cegelec Nigeria (PACE)

Job Summary

• Responsible for overseeing contractor compliance with contract terms and conditions, ensuring efficient procurement and contract administration processes. This role involves collaborating with procurement teams, operations, and safety departments to ensure contracts are effectively executed, monitored, and closed out in alignment with corporate policies and best practices. Additionally, the Senior Contracts Manager plays a key role in risk management, contractor performance evaluation, and continuous improvement initiatives.

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

• Participate in the pre-qualification and selection of contractors to ensure compliance with company requirements.
• Work closely with Procurement teams to confirm that all necessary contract documents are in place before project execution.
• Lead contract handover meetings between procurement and business line stakeholders to align expectations.
• Organize and facilitate contract kick-off meetings with contractors, ensuring clarity on expectations and deliverables.
• Develop and communicate a joint Interface Management Plan with contractors to streamline interactions.
• Oversee the entire contract portfolio, ensuring compliance with contractual obligations throughout the contract life cycle.
• Steward contractor interface activities, ensuring smooth collaboration and adherence to company processes.
• Participate in service planning and development of contract strategy, aligning with business objectives.
• Act as the primary liaison between procurement, SSH&E (Safety, Security, Health, and Environment), and operations to drive contract compliance.
• Establish and maintain an Active Contractor Tracking Database to monitor contractor engagements.
• Conduct monthly Key Performance Indicator (KPI) reporting, including contract stewardship and workforce performance metrics.
• Share best practices across different business lines to enhance contract administration efficiency.
• Coordinate and lead Contractor Site Assessments to ensure adherence to safety and operational standards.
• Oversee contractor crew competency reviews, ensuring that only qualified personnel are engaged in company projects.
• Organize and manage Contractor Performance Assessments, including quarterly compliance reviews and annual performance scorecards.
• Report contractor performance data to the relevant system owners and administrators for recordkeeping and analysis.
• Facilitate Level 2 and 3 quarterly and annual performance review meetings to assess contractor performance and discuss improvements.
• Work with SSH&E teams to schedule Level 4 SSHE Sharing Meetings for safety performance discussions.
• Assist in coordinating the Level 5 Annual Contractor Safety Forum, promoting safety best practices among contractors.
• Support contract owners in contract suspension or termination decisions when necessary.
• Initiate and oversee contract completion and close-out processes, ensuring all requirements are met before finalizing agreements.

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS

Education Qualification:    

• Bachelor’s degree in business administration, Supply Chain Management, Finance, Engineering, or a related field.

Professional Qualification:    

• Nil

Experience    

• 10 Years >