Confidential Secretary at University Press PLC

Job Overview:

• We are seeking a highly organized and discreet Confidential Secretary to join our team. The successful candidate will be responsible for managing sensitive information, providing high-level administrative support to senior management, and ensuring the smooth running of day-to-day office operations.The Company requires the services of a Confidential Secretary at the Head Office, Ibadan, Oyo State.

Job Description

• Manage and maintain schedules, appointments, and other arrangements.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain confidential files and records.
• Conduct research and compile data for reports and presentations.
• Assist with meeting preparations, including taking minutes and distributing follow-up materials.
• Screen and direct phone calls and distribute correspondence.
• Liaise with internal and external stakeholders on behalf of Executives.
• Perform general office duties, such as managing office equipment.
• Handle sensitive information with the highest level of confidentiality and discretion.
•  Perform other related duties as may be assigned

Qualification & Required Skills 

• A relevant first degree (BSc/HND) in Office Management & Technology, Secretarial Administration or any related discipline with a minimum of second-class lower division/lower credit.
• Minimum of at least three (3) years post qualification experience in a similar position.
• Not more than 35 years of age.
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software
• Clear, friendly and professional communication skills.
• Excellent organizational, time-management and interpersonal skills.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Familiarity with basic reporting techniques.
• Ability to communicate in English.
• Computer literacy is mandatory.
• Applicants must be resident in Ibadan.