Communications & PR Specialist at Pan-Atlantic University

Job Summary

• The Communications and Public Relations Specialist will serve as a central point of coordination for institutional information across the University’s two campuses. The role ensures systematic gathering, verification, documentation, and dissemination of information for internal communication, media engagement, corporate reporting, and branded merchandise management.
• The position strengthens institutional visibility, message coherence, governance, and institutional memory by establishing structured, auditable systems for communication outputs and records.

Job Description

The responsibilities include but are not limited to the following:

Institutional Information Gathering & Coordination

• Proactively engage academic and administrative units across both campuses to obtain timely updates on activities, milestones, research outputs, events, partnerships, and achievements.
• Establish and manage a structured information-gathering framework to ensure consistency, accuracy, and completeness of data received from units.
• Serve as the primary liaison between the Communications Unit and other departments for institutional storytelling and documentation.

Internal Communication

• Curate and circulate verified information internally through approved communication channels, including emails, intranet updates, and internal newsletters.
• Ensure staff are well-informed of University-wide initiatives, achievements, and developments in a timely and professional manner
• Support leadership communication by preparing briefs and summaries for internal dissemination.

Media Sensitisation and External Engagement

• Identify information of media value and prepare appropriate briefs for external communication.
• Support media sensitisation by sharing relevant institutional updates, achievements, and thought leadership activities in line with the University’s communication strategy.
• Work with the Communications Unit to ensure consistent messaging and brand alignment in all external-facing information.

Annual Report & Institutional Reporting

• Coordinate the systematic monthly compilation of content required for the University’s Annual Report, ensuring comprehensive coverage of activities across both campuses.
• Maintain a structured repository of monthly reports, data, visuals, and narratives to support year-end reporting.
• Liaise with relevant units to validate information and ensure accuracy, clarity, and compliance with institutional reporting standards.
• Support the preparation of other institutional and regulatory reports as required.

Branded Merchandise Records & Accountability

• Maintain accurate records of all branded merchandise produced, distributed, and sold by the Communications Unit.
• Track inventory levels, production batches, pricing, sales, and distribution points in line with approved processes.
• Support accountability and transparency by ensuring proper documentation for internal review and audit purposes.
• Work with relevant units to provide periodic summaries of merchandise activity, including stock status and sales performance.
• Ensure branded merchandise aligns with the University’s brand guidelines and communication objectives.

Documentation & Knowledge Management

• Create and maintain an organised archive of institutional communications, reports, media materials, and merchandise records.
• Ensure continuity and institutional memory by documenting processes, timelines, and reporting cycles.

Qualifications

• A Bachelor’s degree (BSc) or Master’s degree in Communications, Media, Social Sciences, or a related discipline.
• Demonstrable, cognate experience in communications, public relations, media, institutional communications, or related fields.
• Professional membership or certification from a recognised communications, media, or public relations body will be an added advantage.
• Experience working in a corporate, academic, development, or institutional environment with responsibility for information management, reporting, or communications is desirable.
• Proven experience supporting internal communications, media engagement, or institutional reporting will be an added advantage