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Swift MediSpark is the official distributor of SwiftPractice EMR, Nigeria’s most robust Electronic Medical Records and Hospital Management Software. We enable hospitals become 10x more efficient by digitizing their operations entirely.
Job Description
The Chief of Staff offers needed support to the senior executives in achieving their goals - by coordinating their tasks, driving optimum execution as well as measuring progress. At Swift Medispark, the COS shall be working majorly with the CEO - managing his task lists, coordinating his time, taking over as much responsibilities as possible from day-to-day
This role shall take the form of an executive assistant to the CEO but it shall stretch beyond its traditional scope; as whoever is occupying is it meant to be a LEADER that can both hold the CEO (or other senior executives accountable to set goals) and also oversee strategic planning as well as processes implementation cutting across different units of the organization.
Therefore, while managing the daily duties of the CEO, they shall be interacting closely with other employees and identifying and addressing any issues that may arise - seeing the big picture at all times.
Job Functions/Responsibilities
- Managing the CEO’s daily schedule
- Manage the flow of multi-platform communications to and from the CEO's office
- Taking up tasks from the CEO’s task list and ensuring execution
- Assisting in goal setting and time-management
- Managing email correspondences on behalf of the CEO
- Signing off documents (whenever required) on behalf of the CEO
- Contributing to social media outreaches, branding and digital strategy
- Administrative tasks including but not limited to procurements, deliveries, travel-bookings, etc.
- Assisting in fundraising/pitching activities/events' participation
- Assisting with basic accounting duties including but not limited to invoicing, budgeting, book-keeping, debt recovery, savings improvement and financial reports.
- Attending meetings on behalf of the CEO (in any capacity)
- Be an integral part of the CEO's working team across board and engage with other team members on behalf of the CEO to achieve set goals
- Provide department leaders with recommendations and consultation to improve teamwork across the
- organization.
- Assist other executive team members (in the CEO's capacity) to determine and prioritize business strategies based on their schedules.
- Contribute to determining key performance indicators and how to measure team performance.
What are the candidates responsibilities for this position?
Requirements/Qualifications
- BSC or its equivalent in Business Administration, Computer Science, MIS (or related disciplines) from a recognized institution.
- You can apply if you have a strong background/interest in tech
- Prior corporate experience (of not less than 6 months) is desirable
- Hands-on experience using office equipment such as photocopiers and scanners is desirable
- Solid computer skills, including MS Office, and data processing tools are necessary
- Understanding of social media usage for campaign shall be an added advantage
- Ability to learn fast and adapt to a new environment.
- Excellent verbal and communication in the English Language.
Salary: ₦100,000 - ₦120,000/Month
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