C-Level Executive Assistant at Odixcity Consulting

Job Description

We are looking for a C-Level Executive Assistant who will provide high-level administrative support to the CEO and other Executive Committee members.

Role Objective

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues.
• Ensure the CEO and President's time is aligned with their priorities through demonstrated understanding of the core business and by leveraging expert prioritization strategies.
• Expand the capacity of these executives to be in many places at once by building relationships and trust with their key people and communicating as their proxy.
• Increase the bandwidth of the CEO and President by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.
• Maximize efficiency by building out systems and processes for increased organization and unified workstreams.
• Enable the CEO and President to focus on the company mission through proactive engagement in and management of
• Provide scheduling support for the CFO.

Qualifications

• Bachelor's Degree required
• Must have 10 years of related experience required in working in an executive assistant role supporting C-Level executives.
• Must be a Male for gender balance
• Must be living on the island or close to the island. Proximity is important.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.