Boutique Accountant at Polo Avenue

Job Overview

• The Boutique Accountant (BA) is in charge of overseeing and managing the boutique's inventory and accounting operations. It is the duty of the BIOA to monitor and process sales transactions, update general ledgers, gather and analyze data, and produce regular inventory and sales reports. He/ She must also observe and be alert for any inconsistencies and discrepancies in inventory, dealing with such according to the company’s policies and regulations.

Duties and Responsibilities

• Coordinate the daily sales activities and receivable functions of the boutique including the processing of sales on iVend, data entry, reporting, reconciliations, settlements, and providing and filing supporting documentation in soft and hard copies. 
• Daily monitoring of sales proceeds, discounts, returns, and payments collection on transactions. Process sales and generate sales invoices on iVend/Vend. 
• Accurate posting of sales proceeds into the correct bank account on the ERP. 
• Record and lodge all cash received daily and prepare the daily cash received and cash lodgments report. 
• Monitor and report on sales performance on a daily, weekly, and monthly basis. 
• Perform accounting functions, including journal entries, account reconciliation, and transactional review of sales and inventory. 
• Reconciliation of Stock Counts – both cycle and scheduled and providing explanation for all variances, working closely with the Accountant in charge of Polo Luxury and the Inventory Manager to investigate stock movements and variances. 
• Respond to complaints and resolve issues to ensure customer satisfaction. 
• Support the Accountant in charge of Polo Luxury for the month-end close process to ensure timely and accurate retail profitability and other financial reports. 
• Log accounting information accurately onto the system in order to maintain a high level of information quality and accuracy. 
• Review reconciliation of payments and sales records on iVend and Sage. Review and prepare inventory accounting adjustments for items sold in the boutique. 
• Perform random and cycle counts of inventory. 
• Ensure dual control access is maintained at the boutique at all times. 
• Lead the quarter and end-of-year physical counts of inventory for the boutique including participation in physical counts of inventory, reconciliation of inventory counts, and adjusting of variances after validation and approval. 
• Prepare the daily sales report for Polo Luxury store. 
• Prepare the daily Aftersales report and send same to the Accountant in charge of Polo Luxury and the Aftersales Manager.
• Prepare the daily performance report and the daily traffic report and send it out to the Accountant in charge of Polo Luxury and others in the approved distribution list.
• Manage the imprest system and provide adequate reconciliation reports to the Accountant in charge of Polo Luxury, the Head of Finance, and the Internal Compliance and Audit department. 
• Clear in-transit products within your boutique and other boutiques i.e., receive and send products to other boutiques on iVend based on approval email or approved Store Issue Note (SIN). 
• Book all Invoices including Aftersales Invoices. 
• Manage weekly cycle counts of inventory at the boutique. 
• Report POS issues and all disputed transactions to the Accountant in charge of Polo Luxury. 
• Report defective, obsolete, and damaged products at the boutique level to the Accountant in charge of Polo Luxury. 
• Support the Accountant in charge of Polo Luxury in the overall inventory management of the products at the boutique. 
• Support the Boutique manager in analyzing business requirements by partnering with key stakeholders across the organization to develop solutions for IT needs. 
• Other responsibilities as may be handed down by the Boutique Manager, the Accountant in charge of Polo Luxury, and the Head of Finance or as determined by Executive Management.

Job Specifications

• HND/BSc. Degree in Finance, Accounting, or any relevant field
• Progression in an internationally recognized accounting professional qualification (ACA, CPA, ACCA, CFA, ACTI)
• Minimum of 2-5 years’ experience in Finance and Accounting.
• Detailed knowledge of sales and retail accounting.
• Fluency in written and oral English.
• Good communication, interpersonal, and problem-solving skills. 
• Proficient user of Microsoft Office applications 
• Good communication and interpersonal skills, including presentation skills 
• Good leadership and decision-making abilities in a business setting o Ability to promote process improvement. 
• Excellent written and spoken communication skills; 
• Proficient use of Microsoft Office Packages and ERP.