Bids & Tender Coordinator at Peakware Group

Job Summary:

• Peakware Group is a dynamic consulting and professional services organization delivering innovative solutions across Energy, Technology, Construction, Capacity Development, and Business Advisory. We partner with leading organizations to deliver impactful projects, build capabilities, and drive sustainable growth.
• We are seeking a proactive and detail-oriented Bids & Tender Specialist with 2–5 years of relevant experience to support the company’s business growth through identification, preparation, and submission of bids, tenders, and business proposals. The ideal candidate should possess strong coordination, research, documentation, and communication skills, with the ability to manage multiple submissions and deadlines effectively.

Key Responsibilities:

• Identify and track bid, tender, and business opportunities relevant from government agencies, private organizations and procurement portals.
• Coordinate the preparation, compilation and submission of technical and commercial bid documents within stipulated timeline
• Prepare, compile, review and submit technical and commercial bid documents within stipulated deadlines and communicate deadlines and compliance obligations to relevant departments.
• Review bid requirements and ensure compliance with submission guidelines.
• Coordinate with internal departments to obtain required technical and commercial information for proposals.
• Ensure all tender submissions comply with the clients’ specifications, regulatory compliance and company policies.
• Maintain and update tender documentation, company profiles, certifications, and supporting records.
• Conduct market research and monitor industry trends, competitors, and procurement opportunities.
• Prepare bid schedules and ensure timely completion of all tender activities
• Maintain an organized database of tender documents, submissions, certificates and company credentials
• Track lender outcomes and maintain records of submitted, awarded and unsuccessful bids
• Liaise with clients, vendors, and regulatory bodies where necessary.
• Coordinate clarification requests, pre-bid meetings, and client communications.

Requirements:

• 2-5 years of experience in Business Development, Bids & Tender, Proposal Management, or related role.
• Strong understanding of tendering and procurement processes.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational ability.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in the oil & gas, energy, or construction sector is an added advantage
• Familiarity with NIPEX, DPR, NCDMB, or similar Nigerian regulatory/tender portals
• Good interpersonal and stakeholder management skills.

Preferred Skills:

• Experience working with procurement/tender portals.
• Proposal writing and documentation experience.
• Ability to multitask and coordinate across teams effectively.
• Knowledge of regulatory and compliance documentation is an added advantage.