Bidding & Tendering Lead at Roadlamp Limited

Job Summary

• We are seeking an experienced and commercially astute Bidding & Tendering Lead to lead and coordinate the company's bidding and tendering activities.
• The successful candidate will be responsible for managing the end-to-end tendering process, from identifying and reviewing tender opportunities through the preparation, coordination, submission and follow-up of competitive bids.
• He shall be reporting as the technical assistant to the MD.
• The role requires strong technical, commercial, analytical and coordination capabilities, as well as the ability to work effectively with multiple departments and stakeholders.

Key Responsibilities

• Lead the end-to-end bidding and tendering process for prospective projects and business opportunities.
• Review invitations to tender, requests for proposals, requests for quotations and other tender documentation.
• Conduct detailed analysis of tender requirements, scope of work, technical specifications, commercial terms and submission requirements.
• Coordinate the preparation of technical and commercial tender submissions.
• Develop and maintain tender schedules to ensure timely completion and submission of bids.
• Coordinate inputs from engineering, project execution, procurement, finance, HSE and other relevant departments.
• Ensure all tender submissions are complete, accurate, professionally presented and compliant with client requirements.
• Identify gaps, ambiguities, risks and potential areas of concern in tender documents and escalate appropriately.
• Support the preparation of bid strategies to improve the company's competitiveness and chances of successful award.
• Coordinate clarification requests and responses during the tender process.
• Review technical and commercial documents before final submission.
• Maintain an organised database of tender opportunities, submissions, outcomes and relevant client information.
• Monitor tender outcomes and maintain records of successful and unsuccessful bids.
• Conduct post-tender reviews to identify lessons learned and opportunities for improvement.
• Support management in assessing potential business opportunities and determining bid/no bid recommendations.
• Work closely with management in preparing presentations and other materials required for client engagements.
• Maintain awareness of relevant industry opportunities and prospective clients.
• Ensure confidentiality and proper control of sensitive commercial and tender information.
• Support the continuous improvement of the company's bidding and tendering processes.

Qualifications & Experience

• Bachelor's Degree in Engineering or a relevant engineering discipline.
• Minimum of 5 years' experience in similar works.
• Relevant experience in bidding, tender preparation and proposal management within the Oil & Gas, EPC, EPCIC or related industry will be an advantage.
• Relevant experience with the use of Tendering platforms like ARIBA, etc will be of Advanatge
• Demonstrable ability to coordinate multidisciplinary tender inputs.
• Strong understanding of technical and commercial tender documentation.
• Excellent written and verbal communication skills.
• Strong analytical, organisational and negotiation skills.
• Excellent attention to detail.
• Strong leadership and coordination abilities.
• Ability to work under pressure and meet strict tender deadlines.
• Ability to manage multiple tender opportunities simultaneously.
• Proficiency in Microsoft Office applications and relevant tender/proposal preparation tools.