Bid Coordinator at Medcourt Support Services Limited (MSS)

Job Summary

• We are seeking a detail-oriented, proactive, and analytical Bids Coordinator to join our team.
• The ideal candidate will be responsible for identifying bid opportunities, preparing high-quality tender and proposal documents, coordinating internal stakeholders, and ensuring timely submission of bids and proposals.
• The successful candidate must possess strong proposal writing and presentation skills, excellent attention to detail, and the ability to manage multiple deadlines within a fast-paced environment.

Key Responsibilities

• Identify and monitor bid opportunities from government, private, and international organizations.
• Review tender requirements and coordinate bid preparation processes.
• Prepare, write, compile, and submit RFQs, RFPs, EOIs, tender documents, and business proposals.
• Develop clear, compelling, and professional proposal documents tailored to client requirements.
• Prepare presentations and support bid defense or clarification meetings where required.
• Liaise with internal departments to obtain technical, financial, and administrative information required for submissions.
• Ensure all bid documents are accurate, compliant, and submitted within deadlines.
• Maintain an organized database of submitted bids, supporting documents, and bid outcomes.
• Coordinate vendor/OEM documentation and follow up on required quotations and certifications.
• Assist in pricing coordination and bid clarification processes.
• Conduct post-bid analysis to identify areas for improvement.
• Ensure compliance with company policies and client requirements.

Requirements

• Bachelor’s degree in Business Administration, Procurement, Engineering, Project Management, or a related field.
• 3–5 years of experience in bid management, tender preparation, procurement, proposal writing, or proposal coordination.
• Strong knowledge of tendering, bidding, and proposal development processes.
• Proven experience in proposal writing and preparation of professional business documents.
• Strong presentation and stakeholder engagement skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple projects and deadlines effectively.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience working with OEMs, vendors, or technical documentation is an added advantage.

Core Competencies:

• Proposal Writing
• Presentation Skills
• Attention to Detail
• Time Management
• Communication Skills
• Analytical Thinking
• Coordination & Collaboration
• Problem Solving
• Integrity & Professionalism.