Bid Administrator at Beam Energy Limited

Responsibilities

Tendering

• Assist in the preparation of bids, proposals, and tenders by gathering and organizing all required documents and information. Ensure that all submission requirements are met. 
• Maintain a central repository of bid-related documents, templates, standard content, bid archives, and past submissions.
• Review and edit documents for clarity, consistency, and compliance.
• Collaborate with required teams to obtain necessary information and clarify bid requirements. Communicate bid-related updates and deadlines to team members.
• Track and manage bid submission deadlines. Create a bid calendar and ensure that all tasks are completed on time.
• Review and proofread bid documents for accuracy, coherence, and adherence to company branding and messaging standards.
• Generate reports on the status of bids, proposal success rates, and other relevant metrics to assist in decision-making.
• Maintain bid trackers, bid logs and portals.
• Assist in pre-bid queries and document updates as required
• Review tender documents to ensure all requirements are addressed.
• Generate reports and summaries on bid submissions and outcomes.
• Manage Vendors and get pricing for procurement related RFQs.
• Manage delivery process alongside with procurement team.

Competence

• Vendor Management
• Negotiation
• Time Management
• Attention to details
• Bid Management
• Proficiency in MS Office Suite