Assistant Procurement Officer at Khenpro Global Services

Job Summary

• The Assistant Procurement Officer supports the procurement department in ensuring the timely sourcing, purchasing, and delivery of quality food ingredients, packaging materials, and restaurant supplies at competitive prices.
• The role involves working closely with vendors and store managersto maintain optimal stock levels, uphold quality standards, and ensure smooth daily operations across outlets.

Key Responsibilities
Purchasing & Sourcing:

• Assist in sourcing and evaluating suppliers for food ingredients, packaging, and operational materials.
• Prepare and issue purchase orders in line with approved requisitions and procurement plans.
• Compare price quotations and negotiate with suppliers to secure the best deals without compromising on quality.
• Monitor supplier performance and report any delays or non-compliance.

Inventory & Supply Coordination:

• Work with the inventory and store team to track stock levels and prevent shortages or overstocking.
• Ensure prompt replenishment of perishable and non-perishable goods to all outlets.
• Coordinate deliveries with suppliers and verify that quantities and quality meet order specifications.
• Assist in monthly stock reconciliation and variance analysis.

Vendor Management:

• Maintain an updated supplier database with contact details, price lists, and performance records.
• Support the Procurement Manager in conducting periodic supplier reviews and evaluations.
• Liaise with vendors to resolve quality issues, delays, or discrepancies.
• Ensure suppliers comply with the company’s hygiene, safety, and ethical sourcing standards.

Compliance & Documentation:

• Ensure all procurement transactions comply with company policies, budgets, and approval limits.
• Maintain accurate purchase records, contracts, and delivery documentation.
• Support internal audits by providing relevant procurement data and supporting documents.
• Adhere to food safety and handling regulations in all procurement activities.

Reporting & Analysis:

• Assist in preparing procurement reports, price analyses, and cost-saving summaries.
• Track market trends and price fluctuations for major food ingredients.
• Provide insights and updates to management on supplier performance and product availability.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• 1–3 years of experience in procurement, preferably in QSR, food service, or FMCG industry.
• Good understanding of food sourcing, quality control, and logistics.
• Experience with procurement or inventory management software is an advantage.

Skills & Competencies:

• Strong negotiation and analytical skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with strong record-keeping skills.
• Good knowledge of food safety standards and vendor quality requirements.
• Ability to work under pressure in a fast-paced environment.
• Proficiency in Microsoft Excel and procurement systems.