Assistant Manager Procurement at Grand Oak Limited

Purpose of Job 

• The Assistant Manager Procurement is responsible for assisting the Manufacturing SBU, Technical Procurement Manager to oversee sourcing capabilities and the supply chain of all technical and non-technical items.
• The role is also responsible for finding and evaluating suppliers, products, and services, negotiating contracts and acquiring the most cost-efficient deals without compromising on quality.

Functionally reports to: Manufacturing SBU, Technical Procurement Manager

Administratively reports to: Manufacturing SBU, Technical Procurement Manager

Duties & Responsibilities

• Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement
• Coordinate and Plan Overseas spares and technical purchase
• Drive the inventory optimization policy for the operations, ensure adequate stockholding and replenishment strategies are in place
• Balance both tactical executions with strategic initiatives necessary to drive cost reduction on factory procurement and projects
• Provide a proactive supplier expediting surveillance support service to Projects by ensuring material and documentation deliverables proceed in accordance with contractual requirements, and fully in compliance with Project procedures
• Work with the project team on procurement and execution of engineering packages of projects long lead items and bulk materials including materials required for early tie-in activities
• Develop procurement plan/strategy for the entire project that defines the detailed procurement processes
• Negotiate contracts, improve prices, and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
• Manage the entire technical procurement activities with the usage of end-to-end procurement tools ranging from RFQ issuance, collation of commercial and technical evaluations, recommendations, purchase order issuance, expediting of materials and service contracts and final close out of process
• Following and enforcing the company's procurement policies and procedures
• Reviewing, comparing, analyzing products and services to be purchased
• Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities
• Recommend suppliers; administer contracts throughout the project
• Assess supplier performance: quality, cost, delivery, service
• Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities
• Undertake research on and evaluate existing and new suppliers
• Contact suppliers to resolve price, quality, delivery, or invoice issues
• Conduct industry research to identify potential suppliers
• Organize both sealed and emailed bid openings in line with company procedures for both technical and commercial bids received. Perform critical evaluation/analysis of bids received, by applying the evaluation model and criteria in which bids received are evaluated
• The responsibilities above are not an exhaustive statement of requirements. The job holder may be required to perform other job-related responsibilities as requested by his functional / direct manager in compliance with organizational policy for the department to achieve its’ goals

Key Performance Indicators

• Procurement savings
• Zero rate of rejection
• Zero Emergency Purchases
• Engineering Value Analysis
• Purchase price variance analysis
• 100% Adherence to maintenance schedule
• Category Spend Savings / Value Analysis
• Order Accuracy (Monitor the degree of incidents)
• ≥ 95% availability of Engineering spares and services
• Percentage of procurement spend to company revenue
• Suppliers Compliance Rate - Establish a system of evaluating the quality of suppliers backed with data and analytics. Set clear goals and monitor the performance of suppliers in detail
• Spend Under Management – Tracking and optimization of expenditures by negotiating a volume discount

Job Requirements

• Bachelors degree or HND in Industrial/ Production Engineering, Operations Management, Procurement & Supply
• 5+ years’ of experience in procurement with FMCG or high pace manufacturing environment
• MBA/MSc in Logistics & Supply Chain would be an advantage
• Procurement and expediting demonstrated results in materials planning and optimal availability
• Membership of professional bodies – CIPS, CISCM or any other relevant professional designations
• Analytical and Proactive
• Strong organization and planning skills
• Strong negotiation skills
• Good relationship management skills
• Excellent verbal and written communication skills
• Conversant with Microsoft Office Tools