Assistant Logistics Coordinator at The MENTOR Initiative

Location: (Maiduguri, Monguno and Jere) Borno
Reporting to: Logistics Coordinator
Supervision of: Logistics Officer and staff

Overall Job Purpose

• To assist the NGO functioning in operational aspects of activities.

Expected Key Results

• Provide support to the LogCo or the achievement of the following results:
• Strategic planning for existing and future operational activities in support of the programmes
• General overseeing of support staff and advice to senior programme personnel
• Ensure full implementation logistics activities according to Mentor/ donor guides – especially in procurement and technical fields
• To provide timely and regular updates to the LogCo on logistics activities
• Proper documentation of various project activities including timely reporting and dissemination
• To liaise with supply staff and managing procurements of items and services

Key Tasks and Responsibilities

• Advice LogCo on best practices accordioning to local context and liaise with authorities, suppliers and service providers
• Ensure full implementation and maintenance of MENTOR-Initiative standard practices in logistics procedures.
• Ensure full compliance of procurement of goods and services on behalf of the MENTOR-Initiative following MENTOR-Initiative Procedures and keeping documentation to compliance with donor audit requirements, and provide advice to Logistics Coordinator on negotiation of contracts required by the MENTOR-Initiative for goods and services.
• Support, train and develop other staff in Logistics best practices as directed by the LogCo
• Liaise with international, government and non-government agencies and collaborate with them as appropriate.
• Oversee planning and organisation of MENTOR-Initiative distribution requirements, and assist LogCo in planning best use of vehicles, repairs, vehicle tracking and fuelling.  
• Follow Logistics Officer(s) and logistics teams to:
  • Plan, organise and maintain any stores / warehouses containing MENTOR-Initiative stock to MENTOR-Initiative standards
  • Provide standard weekly, or as required, logistics data (eg stock tracking, asset lists, procurement tracking)
  • Organise the transportation and other commodities for incoming/outgoing goods to ensure the timely reception and delivery.
• Produce regular, timely and accurate narrative reports for the MENTOR-Initiative and for donors as directed by the LogCo.

Requirements

• Higher Secondary School Certificate (logistics certification and/ or recognised NGO training courses an asset)
• Supervision of logistics / support / operations teams
• 2 to 3 years of Previous NGO and / or work experience in operations
• Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable
• Good presentation and coaching skills.
• Presentable, approachable and diplomatic.
• Conduct all activities in honest and trustworthy manner in the best interest of The MENTOR Initiative and the target community.