Assistant Fleet Manager at AMO Farm Sieberer Hatchery Limited

Job Purpose

• The Assistant Fleet Manager supports the Fleet Manager in the effective management, maintenance, utilisation, and monitoring of the company's fleet of vehicles.
• The role ensures that vehicles are available, roadworthy, properly maintained, and efficiently utilised to support the company's operations.

Roles and Responsibilities

• Support the Fleet Manager in the day-to-day management of the company's fleet.
• Monitor vehicle availability, utilisation, movement, and operational status.
• Coordinate routine servicing, repairs, inspections, and preventive maintenance of vehicles.
• Maintain accurate records of vehicle maintenance, repairs, fuel consumption, mileage, and associated costs.
• Monitor drivers' compliance with approved routes, schedules, safety procedures, and company policies.
• Coordinate vehicle allocation for dispatch, staff transportation, field operations, and other business activities.
• Monitor vehicle tracking systems and investigate unauthorised or unusual vehicle movements.
• Ensure vehicles are properly documented, licensed, insured, and compliant with regulatory requirements.
• Follow up on vehicle breakdowns, accidents, repairs, and other fleet-related incidents and escalate where necessary.
• Monitor fuel consumption and identify unusual usage or opportunities for cost reduction.
• Support the development and implementation of fleet maintenance and replacement plans.
• Liaise with workshops, service providers, insurance companies, and other external fleet vendors.
• Prepare regular reports on fleet availability, maintenance, utilisation, fuel consumption, costs, and incidents.
• Assist in enforcing safe driving practices and promoting vehicle and driver safety.
• Identify operational gaps and recommend improvements to fleet efficiency and cost management.
• Perform any other duties that may be assigned by Management.

Key Performance Indicators

• Fleet availability and vehicle uptime.
• Timely completion of preventive maintenance.
• Reduction in vehicle breakdowns and downtime.
• Efficient fuel consumption and fleet cost management.
• Compliance with vehicle documentation and regulatory requirements.
• Driver compliance with safety and fleet policies.
• Accurate and timely fleet reporting.
• Effective vehicle utilisation.

Requirements

• Bachelor's Degree or HND in Transport Management, Logistics, Mechanical Engineering, Business Administration, or a related field.
• Minimum of 5 years' experience in fleet management, transportation, logistics, or a related role.
• Experience managing commercial or operational vehicles will be an advantage.
• Experience in FMCG, agriculture, poultry, manufacturing, or a similar operational environment is desirable.

Required Skills and Competencies

• Strong fleet and transportation management skills.
• Good knowledge of vehicle maintenance and preventive maintenance practices.
• Strong planning, coordination, and follow-up skills.
• Good knowledge of fleet tracking and monitoring systems.
• Strong analytical and problem-solving abilities.
• Good knowledge of Microsoft Excel and reporting tools.
• trong communication and interpersonal skills.
• Cost-conscious and detail-oriented.
• Ability to work under pressure and respond quickly to operational challenges.

Expected Behavioural Competencies:

• Accountability & Ownership
• Proactive & Results-Oriented
• Attention to Detail
• Problem Solving
• Safety Consciousness
• Integrity
• Teamwork & Collaboration
• Cost Consciousness
• Adaptability