Assistant Finance Manager at The Source Computers Limited

Job Purpose:

To assist in the monitoring of the day - to - day financial operations within the company.

Duties and Responsibilities:

• Manage Sale Order approval process
• Ensure timely and accurate invoicing
• Reconcile items delivered to customers, all returns and store records
• Cross check items from store to ensure proper invoicing/debiting into customer’s account
• Work with Sales Team to ensure timely collection of payment due from customers
• Monitor and report on deviations from customer’s credit terms
• Ensure that the company’s standard template regarding invoice sample is in place for every customer and also conform to the standard
• Conduct credit checks on all customers, establish and manage limits
• Ensure control of receivables through appropriate approvals and checks & balances
• Maintain customers files
• Monitor Posting of necessary Journals-Salary/HMO/Pension/PAYE & Others
• Maintain customers statement of account
• Maintain Inflows register
• Make recommendations to improve quality of invoicing and collection procedures.
• Weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
• Manage Receivables on daily basis and produce weekly report
• Proper recording and application of cash, management of outstanding invoices, and direct interfacing with customers on collection matters and dispute resolution
• Assist sales team to ensure finance and sales numbers are reconciled
• Support in semi-annual and annual company audit for accounts receivables
• Responsible for monthly Bank Reconciliations
• Maintain schedule for Service Level Agreement
• Keep Fixed Assets Register
• Keep records of VAT and WHT
• Assist in documentation and monitoring of internal controls
• Support Management by providing timely and accurate information on customer, payment and account standing information
• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
• Advise on investment activities and provide strategies that the company should take
• Maintain the financial health of the organization.
• Analyze costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Develop trends and projections for the firm’s finances.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Assist in overseeing operations of the finance department, set goals and objectives, and design a framework for these to be met.
• Manage the preparation of the company’s budget.
• Supervise Preparation of weekly departmental report
• Correspond with other departments, discussing company plans and agreeing on future paths to be taken
• And any other task as assigned by your HOD

Professional Qualification: ACA OR ACCA

Skills and Competencies:

• Attention to details
• Information Mangement
• Customer Service Skills
• Good knowledge of Microsoft Excel, word and PowerPoint
• Good verbal and written communication skills
• Problem analysis and Problem Solving Skills