Assistant Company Secretary at Aluko & Oyebode

JOB SUMMARY:

• This role will provide essential support in the administration and governance of corporate affairs. The incumbent will be involved in collaborating with the Company Secretary and other stakeholders to ensure compliance with legal and regulatory requirements.

KEY RESPONSIBILITIES:

Corporate Governance

• Advise clients on corporate governance and statutory compliance obligations
• Support the preparation of board and committee meeting agendas, minutes, and resolutions.

Statutory Compliance

• Monitor changes in relevant legislation and ensure the company's compliance with statutory requirements.
• Undertake filing of necessary statutory returns and reports.

Document Management

• Maintain and organize corporate records, including registers, minutes, and resolutions.
• Oversee the safekeeping and confidentiality of corporate documents.

Board Support

• Support the Company Secretary in coordinating board and committee meetings.
• Prepare meeting materials, distribute notices, and ensure the timely circulation of board packs.

Shareholder Communication

• Assist in managing communication with shareholders, including the distribution of notices, proxies, and annual reports.
• Respond to routine inquiries from shareholders.

Company Secretarial Software

• Utilize company secretarial software to maintain and update corporate records.
• Ensure the accuracy and completeness of the electronic database.

Fulfilling Other Responsibilities as Delegated or Assigned

• Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

EDUCATIONAL QUALIFICATION:

• Bachelor's degree in Law, Business Administration, or a related field.
• Associate membership with a recognized Company Secretaries institute is preferred.

SKILLS / KNOWLEDGE REQUIREMENTS:

• Minimum of 7 years of relevant experience in company secretarial practice & corporate governance
• Understanding of corporate laws, regulations, and governance principles.
• Strong organizational and administrative skills to manage corporate records, meetings, and communication.
• Excellent written and verbal communication skills for effective interaction with board members, stakeholders, and shareholders.
• Meticulous attention to detail in preparing and maintaining accurate corporate records.
• Ability to work collaboratively with the Company Secretary, legal professionals, and other team members.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive corporate matters.
• Ability to adapt to changing legal and regulatory requirements.