Asset Officer at PalmPay

About The Role

• The Asset Officer is responsible for managing the lifecycle of organizational assets, ensuring their efficient use, maintenance, and documentation.
• The role includes asset tracking, audits, repair/maintenance coordination, compliance with regulations, and facilitating asset disposals or replacements as required.

Key Responsibilities
Asset Management

• Maintain an up-to-date inventory of all company assets, including fixed and low-value assets
• Ensure proper tagging and labeling of all assets for easy identification and tracking
• Coordinate asset acquisition, allocation, and transfer between departments or locations
• Monitor the utilization of assets to ensure optimal use and minimize downtime

Auditing and Documentation

• Conduct regular asset audits to verify the location, condition, and accuracy of inventory records
• Maintain accurate and comprehensive records of asset transactions (acquisition, transfer, maintenance, and disposal)
• Prepare detailed reports on asset condition, depreciation, and recommendations for replacements or disposals

Maintenance and Repairs

• Schedule and oversee the maintenance and repair of assets to ensure their longevity
• Collaborate with vendors and service providers for timely repair and maintenance work
• Develop and implement preventive maintenance schedules to reduce unexpected failures

Disposal and Replacement

• Assess assets nearing the end of their useful life and recommend disposal or replacement plans
• Coordinate the safe and compliant disposal of obsolete or damaged assets, adhering to organizational and environmental standards
• Conduct cost-benefit analyses to support decisions regarding asset disposal or replacement

Compliance and Risk Management

• Ensure compliance with organizational policies, industry standards, and government regulations related to asset management
• Implement strategies to minimize asset loss, theft, or damage
• Collaborate with internal and external auditors during asset audits and inspections

Reporting and Analysis

• Generate periodic reports on asset performance, utilization, and financial impact
• Analyze asset trends to identify opportunities for cost savings or process improvements
• Assist in budgeting for asset acquisition, maintenance, and replacement

Qualifications And Requirements

Education:

• Bachelor’s degree in Business Administration, Accounting, Management, Mathematics, Statistics or any related field

Experience:

• 2+ years of experience in asset, inventory management or a related field.

Technical Skills:

• Proficiency in asset management software and tools (e.g., SAP, Oracle, or other ERP systems)
• Strong knowledge of Microsoft Excel for reporting and data analysis
• Familiarity with accounting principles, depreciation methods, and asset lifecycle management

Soft Skills:

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Attention to detail and analytical thinking

Knowledge:

• Understanding of asset tracking systems and inventory control practices
• Awareness of environmental and safety regulations related to asset disposal

Key Competencies

• Problem-solving and decision-making skills
• Ability to work under pressure and meet deadlines
• High level of integrity and accountability
• Proactive approach to identifying and mitigating risks in asset management