Archivist at African Development Bank - AfDB

Position Number: 50101016
Position Grade: GS5

The Complex

• The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objectives and drive a performance culture that will align all processes and systems to deliver high impact results. The SNVP provides effective leadership and coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The SNVP leads senior management discussions, decision making processes, and the implementation of keyboard of Directors and Management decisions. The hiring Unit, SNOU, reports directly to the SNVP.

The Hiring Department

• The Special Operations Unit (SNOU) provides specialized knowledge and services to resolve distressed and underperforming corporate/project finance loans and equity exposures and assists with the identification and management of problem projects on the Bank’s watchlist.
• The SNOU works closely with Portfolio Management, Risk Management, Sector Teams and the Legal Department in identifying early warning triggers in projects, engaging in active monitoring of watchlisted projects, and providing risk options for risk mitigation and / or rehabilitation of projects or initiating recovery actions.
• SNOU leads “Jeopardy” projects where there is a risk of loss to the Bank and supports Portfolio Management on “Joint Venture” watchlist projects. Restoring operations, restructuring project / company Balance Sheets and rescheduling loans to match sustainable debt service capacity is the ideal outcome to return the project to Portfolio Management. Other outcomes may range from one-time cash settlements to exits before reputational risk materialize, debt for equity and conversions, and enforcement of collateral with resulting business or asset sales.
• SNOU carefully balances purely commercial remedies against the development, social and environmental mandate of the Bank when assessing resolution strategies, whilst managing the overall reputation of the Bank.
• In addition to managing the SNOU portfolio of underperforming and distressed projects, it also shares lessons learnt with NSO departments with respect to the identification of “early warning signs”. The goal of SNOU is to preserve value for the Bank and to manage Non-Performing Loans (NPLs) and Arrears within acceptable thresholds.

Key Functions
Under the Supervision of the Country Manager, the archivist will perform the following:

• The archivist must work with a high degree of tact and sensitivity to confidential and strategic issues. 

Specific duties would include, but are not limited to:

• Gather, collect, classify, restore, preserve, process, inventory, describe and facilitate communication and access to documents at SNOU level.
• Identification and validation of file formats to be archived, format conversion if necessary, renaming and organization.
• Control and management of secure access and protection of archived data, in collaboration with team
• Assist staff with scanning and transmission of documents.
• Responsible for the migration of SNOU Documents to NSO collaboration platform, according to its own file coding standards

Competencies (Skills, Experience and Knowledge)

• Hold a minimum of Bachelor's Degree in Archivistic or a related field.
• Have a minimum of 4 years of relevant experience in archiving.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Attention to detail.
• Organizational skills
• Flexibility
• Sense of priorities
• Good interpersonal skills
• Good written and oral skills in French or English with a good working knowledge of the other language
• Competence in the use of Bank standard software (Word, Excel, Powerpoint and Access). Knowledge of SAP is an added advantage.