Administrator at TransitEdge Solutions Limited

Job Summary

• We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.
• The Administrator should be highly organized and able to multitask with ease.
• The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail.
• Our ideal candidate has experience as an Office administrator or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.
• Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.

Responsibilities

• Book meetings and schedule events
• Order office stationery and supplies
• Maintain internal databases
• Submit expense reports
• Keep employee records (physical and digital)
• Maintain a filing system for data on customers and external partners
• Distribute incoming and outgoing mail
• Prepare regular reports and presentations
• Organize, store and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements
• Handle queries from managers and employees
• Update office policies and ensure compliance with them.

Requirements and Skills

• High school diploma; additional qualifications as an Office Administrator or Secretary are a plus
• Proven experience as an Administrator administrative assistant or relevant role
• Familiarity with office equipment, including printers and fax machines
• Knowledge of office policies and procedures
• Experience with office management tools (MS Office software, in particular)
• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail.