Administrator - Records at MTN Nigeria

Mission:

• Responsible for database management, monitoring employees’ information, input of accurate employee data, and records in the HR filing room.

Description:

• Organize, maintain, and review all physical and system-based employee records, i.e., all employee records of entry, life events, and exit.
• Manage all employee supporting leave documents (e.g., compassionate, examination, paternity, maternity, sick, study, voluntary unpaid and involuntary unpaid leave) and track prolonged sick leave.
• Assist in managing the confirmation process as it relates to sending out referral requests, tracking receipts, and preparing the confirmation summary.
• Prepare reference and introduction letter requests and update the database accordingly.
• Escalate and track issues relating to the administration of employee records.
• Auditing of information and records created and stored physically and electronically.
• Ensure hard copy documents are scanned, filed, and saved on the Employee Services portal for completeness and easy retrieval.
• Oversee the organization's records from creation and preservation through disposal.
• Creating and maintaining a company database to ensure quick retrieval of information.
• Provide comprehensive, effective, and efficient administrative support on all matters relating to employee records.
• Providing the necessary support to ensure the accountability, transparency, and regulatory requirements of the organization are met as it relates to employee records.
• Prepare weekly or monthly reports as required.
• Participate in projects that include the development of business processes and procedures for the collection, input, and maintenance of employee records.

Education:

• Fluent in English
• A first degree in any related field

Experience:

• 1–3 years of experience in an area of specialization, with experience working with others
• Experience working in a small to medium organization