Administrative Services Officer at Hobark International Limited (HIL)

Job Description

• Exhibit high level of safety behaviour, which is in compliance with SCIN policy, first point of contact for telephone calls, face to face enquiries and all other correspondences from   internal staff, external organizations and the general public .
• Proper management of the manager's calendar, meeting bookings and appointments.
• Arranging meetings including booking venue, arranging room layout, notifying participants, collating and issuing agenda, minute taking, minutes circulation and chasing any necessary follow up action.
• Collating and safeguarding highly confidential information.
• Proper understanding of various stakeholders and their importance to the manager, thus ensuring better management of the manager's calendar.
• Manage and resolve conflicting demands from stakeholders where necessary
• Setting up reminders on the Manager's calendar and physically prompting him on meetings or appointments that he needs to attend.
• Preparing reports(correspondences, statistical documents, financial data and other relevant presentations) with high-level of accuracy.
• Preparing travel, transport and accommodation logistics where necessary.
• Efficient filing and management of database.
• Manage mail system by following up on correspondences at the request of the manager.
• Maintain a high level of professionalism and absolute confidentiality in all matters.
• Carry out all Secretarial tasks  as assigned by the manager. 
• Booking of Patients appointment with the GP Doctor.
• Contacting Patients piror to their appointments with GP Doctors.
• Data Processing.   
• Financial Management.

Requirements

• A Degree or HND in Social Sciences, Basic and Applied Sciences, Administration,  LLB or its equivalent
• Minimum of 10 years post qualification experience, preferably in a multinational company with stringent business ethics.
• Successfully completed the mandatory NYSC or properly exempted with proof.
• Master of Business Administration, MBA is a necessity.
• Excellent knowledge of Microsoft Office Suites.
• Excellent knowledge of SAP system to manage the requisition-to-pay (RtP) process.
• Excellent knowledge of data privacy and information security.
• Strong leadership quality with ability to inspire others to achieve set objectives.
• Administrative experience in Business Management.
• Composed and organized, Analytical & imaginative skills judgement vision.
• Excellent problems solving skills. 
• Excellent communicates skills.
• Technical Report Writing abilities.
• Demonstrates Professional Mastery.