Administrative Secretary at DreamCity Properties

Summary

• The Administrative Secretary provides high-level clerical support to an executive, director, or department head, performing a variety of secretarial duties and skilled tasks such as report preparation, research, and data collection, among other things.

Responsibilities

• Lower-level clerical staff may be trained, supervised, and given feedback on their work.
• Assists an executive or director-level employee with high-level administrative tasks.
• Gathers requested data and information from a variety of sources, such as email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as needed.
• May conduct research to assist with projects or inquiries (within skills and expertise).
• Travel, meetings, and appointments are all coordinated and scheduled.
• Prepares agendas and schedules for meetings, conferences, and other events as assigned; records and distributes minutes or other notes as needed.
• Answers and resolves administrative questions and inquiries.
• Visitors and clients are greeted and directed.
• Answers and transfers call, screening calls as needed.
• As needed, performs other general clerical and secretarial duties, such as recordkeeping, petty cash management, office supply management, equipment maintenance coordination, and package and correspondence handling.
• As needed, performs other related tasks.

Qualifications

• A Bachelor's Degree in a related field is preferred, but an Associate's Degree is required.
• Experience in a related role of three to five years is required, with supervisory experience preferred.
• Applicant must be attractive and well-presented.
• Must always be smart and presented in a professional manner.
• Be prepared to sit at a desk and work on a computer for long periods of time.
• It is required that you are single.
• And they should be patient, slow to anger, and able to follow instructions to the letter.

Skills / Abilities Required:

• Professional and detail-oriented.
• Communication abilities that are second to none.
• Microsoft Office Suite and other related computer software are second nature to me.
• Basic knowledge of office equipment is required.
• Basic knowledge of clerical procedures and systems, such as filing and recordkeeping.
• Possess the ability to work independently and consistently.
• In a variety of situations and when interacting with a variety of personalities, you must be flexible and adaptable.
• Ability to organise and prioritise tasks, as well as delegate tasks when necessary.
• Knowledge of, or the ability to quickly acquire, familiarity with the assigned department's roles and functions, as well as any applicable laws or guidelines.
• And he or she may be willing to stay late if duty requires it.