Administrative Officer at Western Development Company Limited (WDCL)

Job Description

• We are looking for a proactive and detail-oriented Administrative Officer to join our team. The Administrative Officer will be responsible for managing office operations, coordinating administrative activities, and providing support to various departments within the organization.
• The ideal candidate should have strong organizational skills, excellent communication abilities, and a minimum of 3 years of relevant work experience.

Responsibilities

• Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
• Coordinate office operations and procedures, ensuring smooth workflow and efficiency.
• Maintain office supplies inventory, anticipate needs, and place orders as necessary.
• Schedule meetings, appointments, and events, and coordinate travel arrangements for staff.
• Assist with the onboarding process for new employees, including preparing paperwork and orientation materials.
• Maintain accurate records and databases, and generate reports as needed.
• Assist with budget preparation and expense tracking, and process invoices and expense claims.
• Assist with HR-related tasks, such as maintaining employee records, tracking leave balances, and coordinating training sessions.
• Provide administrative support to various departments, including preparing documents, presentations, and reports.
• Handle confidential information with discretion and professionalism.

Skills and Qualifications

• Bachelor’s Degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an administrative role, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.
• Previous experience with office equipment and procedures.
• Knowledge of HR policies and procedures is a plus.