Administrative Officer at Wartsila Marine

• We are looking for an Administrative Officer to join our West Africa Operational Organization and based in Kogi State, Nigeria, the successefull candidate will be reporting to the agreement manager

Main responsibilities:

• To handle all plant related Administrative and Logistics activities.
• Develop and follow through with employee related activities, Overtime scheduling, attendance, general issues and suggest areas of improvement.
• To analyze costs and make recommendations to the Plant Manager having a view of improvement to economic performance.
• To Liaise with the PCM and logistic team on spare parts ordering, shipments and accurate deliveries at site to meet maintenance schedule requirements.
• Liaise with Store and Tools keeper for accurate handling of tools at site and other plant consumables. 6. Coordinate site personnel travel, permits, & Visa requirements.
• To Liaise with outsourced service providers for operational support in the areas of Services of O & M, Site services Supplier selections:
• Canteen services,
• Security,
• Housekeeping,
• Vehicle leasing,
• Material management and
• Invoice activities for materials and services.
• Ensure services are provided efficiently and supplier evaluation is conducted for improvements.
• Facilitates all purchase requests according to plant requirements and follow through till completion.
• To optimize assets such as inventories, receivables, fixed assets etc. tied to the contract.
• Review plant pre-invoices for final invoicing.
• Responsible for the acquisition of goods and services for the plant, generate reports as may be required by Plant manager.
• To plan and schedule vehicle and logistic movements for the plant as directed by the Plant Manager.
• To handle any other plant related administrative activity as assigned by the site Plant Manager.

Requirements:

• Educational requirement: Bachelor’s degree in engineering / business or equivalent.
• Education: 5 years of experience in plant administrative activities.
• Experience on SAP tools & Supply Chain will be added advantage.

Other desired skills:

• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.