Administrative Officer at Tongston Entrepreneurship Holdings

Requirements:
Skills and Qualification

• Goal-oriented, organized team player
• Encouraging to team and staff; able to mentor and lead
• Eager to expand the company with new sales, clients, and territories
• Able to analyze data and sales statistics and translate results into better solutions
• Excellent verbal and written communication skills
• Able to multi-task, prioritize, and manage time effectively
• Self-motivated and self-directed
• Experienced at compiling and following strict budgets
• Experienced at preparing and presenting quarterly goals and forecasts for future projects
• Comfortable in both a leadership and team-player role
• Creative problem solver who thrives when presented with a challenge
• Bachelor's degree in business, administration, or related field
• 1-2 years of previous experience in management, customer service, finance, administration, or related field, whether voluntary, part time, adhoc or full time
• Demonstrated and proven sales results
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Fluent communication in person, on the phone, and in email
• Abide by all non-compete/solicit agreements

Roles and Responsibilities 

• Procurement, Logistics, Facilities and Inventory Management 
• Review and answer correspondence from different stakeholders
•  Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, 
• circulate meeting agenda etc.
• Work closely with company secretary to ensure the documentation of all minutes, resolutions  and agenda for board meetings 
• Receiving and dispatching post 
• Drafting letters and other documents such as PowerPoint presentations
• Managing staff diaries and making appointments
• Managing logistics including travel arrangements, hotels and vehicle arrangements etc. for  staffs, stakeholders, etc. as may be required 
• Handle filing the office documents for both hard and electronic copies
• Liaise with vendors to ensure planned activities are implemented in line with agreed  timelines and to budget
• Maintain comprehensive stakeholder database 
• Identify and engage with the relevant organizations as directed by the executive directors  and heads of business and follow-up as necessary
• Engage MDAs and various private sector operators in seeking validation/ clarification of  information and necessary follow-ups