Administrative Officer at Shagrify Ideas Limited

Highly organized and detail-oriented Administrative Officer with strong computer proficiency. Proven ability to manage office operations efficiently, handle administrative tasks, and provide excellent support to team members. Eager to contribute to a dynamic organization and develop administrative skills.

Core Responsibilities:

Office Management:

• Overseeing the day-to-day operations of the office.
• Maintaining office supplies and equipment.
• Ensuring a clean and organized work environment.
• Managing office maintenance and repairs.

Administrative Support:

• Handling correspondence, including emails, letters, and phone calls.
• Scheduling appointments and managing calendars.
• Organizing and maintaining files and records, both physical and electronic.
• Preparing and distributing documents, reports, and presentations.
• Providing support to other staff members as needed.

Communication and Coordination:

• Serving as a point of contact for internal and external stakeholders.
• Facilitating communication between departments.
• Coordinating meetings, conferences, and events.
• Disseminating information to relevant parties.

Data Management:

• Entering and maintaining data in databases and spreadsheets.
• Generating reports and analyzing data.
• Ensuring data accuracy and confidentiality.

Financial Administration (Sometimes):

• Processing invoices and expense reports.
• Managing petty cash.
• Assisting with budget preparation.

Human Resources Support (Sometimes):

• Assisting with recruitment and onboarding processes.
• Maintaining employee records.
• Coordinating employee training and development.

Essential Skills and Qualities:

• Organizational Skills: Excellent ability to manage multiple tasks and prioritize effectively.
• Communication Skills: Strong written and verbal communication skills.
• Computer Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Time Management: Ability to meet deadlines and manage time effectively.
• Attention to Detail: Meticulous attention to detail and accuracy.
• Problem-Solving Skills: Ability to identify and resolve problems efficiently.
• Interpersonal Skills: Ability to work effectively with others and build positive relationships.
• Confidentiality: Ability to handle sensitive information with discretion.
• Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.
• Customer Service: Providing great service to internal and external clients.