Administrative Officer (School) at Elvaridah

Job Summary

• The Administrative Officer is responsible for ensuring the smooth day-to-day administrative operations of the school.
• The role involves managing records, coordinating office activities, supporting academic and non-academic staff, and ensuring compliance with regulatory requirements.
• The ideal candidate must be highly organized, detail-oriented, and capable of working in a fast-paced school environment.

Key Responsibilities
Administrative Operations:

• Oversee daily administrative activities to ensure efficient school operations.
• Maintain and update student and staff records (admissions, attendance, performance, etc.).
• Manage correspondence, emails, and official school documentation.
• Coordinate meetings, prepare minutes, and track action points.

Front Desk & Communication:

• Serve as the first point of contact for parents, visitors, and external stakeholders.
• Handle inquiries, complaints, and requests professionally.
• Manage communication channels between school management, staff, parents, and students.

Admissions & Records Management:

• Support student admissions processes, including application handling, documentation, and onboarding.
• Maintain accurate and confidential student records in compliance with school policies.
• Prepare reports on enrollment, attendance, and other administrative metrics.

Staff Support & Coordination:

• Assist in staff scheduling, attendance tracking, and leave management.
• Support HR-related activities such as onboarding and documentation.
• Coordinate internal events, training sessions, and staff meetings.

Finance & Procurement Support:

• Assist with fee tracking, invoicing, and receipt issuance.
• Support procurement of school supplies and maintain inventory records.
• Liaise with vendors and service providers for administrative needs.

Compliance & Regulatory Requirements:

• Ensure adherence to Lagos State education regulations and policies.
• Maintain proper documentation for inspections and audits.
• Support accreditation and compliance processes with relevant authorities, such as the Lagos State Ministry of Education.

Facilities & Office Management:

• Ensure proper maintenance of office equipment and school facilities.
• Coordinate repairs, utilities, and general upkeep of the administrative office.
• Monitor the cleanliness and organization of administrative areas.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration, Education, or a related field.
• 1–2 years of administrative experience, preferably in a school or educational institution.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of school management systems is an advantage.
• High level of integrity and ability to handle confidential information.