Administrative Officer at Rite Foods Limited

Job Purpose

The Administrative Officer is responsible for coordinating and overseeing the day-to-day administrative operations of the organization to ensure efficiency, effectiveness, and smooth business functioning. You will manage office administration, facility management, vendor coordination, asset management, travel and logistics arrangements, record keeping, and administrative support services. Also ensure that organizational resources are effectively utilized, administrative policies are implemented.

Key Responsibilities

• Manage time and attendance biometric capturing, update weekly roaster and generate report for weekly wages payment.
• Manage and process weekly and monthly payments for police and SPU officers
• Ensure regular staff enlightenment on quality management system, while ensuring compliance with quality policy.
• Manage the process of generating staff ID and access cards.
• Work closely with vendors to ensure that the company’s fleet are in good working condition.
• Ensure all documentation, licenses, and registrations pertaining to the company’s fleet are updated as at when due.
• Process logistic support requests for personnel across the company in relation to travelling on local business (official) trips.
• Manage vendors and ensure SLAs are met, risk is mitigated, and increased value is gained from all vendors.
• Classify, record, and file documents for use in maintaining administrative records for the HR & Admin department.

Qualification

• First degree or its equivalent in Business Administration or any related discipline. Professional certification in HR Management e.g. Chartered Institute of Personnel Management (CIPM), etc. is required.
• Minimum of 3 years’ job-relevant experience in a well-structured organization, preferably manufacturing or FMCG

Required Skills & Competencies

• Time and Attendance Software Management Skills
• Vendor/Contractor Management Skills
• Admin-related Expenses Management Skills
• SPU Officers Management Skills
• Training Administration Skills