Administrative Officer at Mkobo Microfinance Bank Limited (Mkobobank)

The role covers office administration, facilities and maintenance coordination, procurement support, vendor management, inventory and asset records, logistics, administrative expense monitoring and documentation. The role is expected to deliver responsive support to all departments while ensuring compliance with the Bank’s policies, approval processes and internal control requirements.

Responsibilities

• Manage the reception area and serve as the first point of contact for visitors, customers and business partners.
• Maintain a professional reception environment while observing confidentiality and security procedures.
• Monitor office facilities, equipment and utilities, coordinating repairs, maintenance and servicing when required.
• Manage office supplies and consumables, ensuring adequate stock levels.
• Ensure procurement transactions are properly approved and supported by relevant documentation.
• Maintain accurate records of office assets, equipment, stationery and consumables
• Monitor vehicle servicing, repairs, fuel usage and relevant documentation.
• Prepare periodic administrative reports and maintain accurate, audit-ready records.

Requirements

• Bachelor’s degree or HND in Business Administration, Public Administration, Management or a related discipline.
• At least 2–3 years’ relevant experience in administration, facilities coordination or office management; experience in a financial institution is an advantage.
• Experience coordinating vendors, procurement requests, office maintenance and administrative records.
• Good working knowledge of Microsoft Office applications, particularly Excel and Word.
• Ability to manage competing priorities, meet deadlines and work with minimal supervision.