Administrative Officer at Kornerstone Counselling Centre

Job Description

• We are searching for a perceptive and creative administrative manager to oversee office operations.
• The admin manager will develop, review and improve systems, procedures and generally ensure the office operates smoothly and efficiently. And also streamline office operations to maximize quality and efficiency while reducing cost.

Responsibilities

• Book meetings/appointments and schedule events
• Taking notes during meetings and writing summaries
• Drafting written communications, reports, presentations and spreadsheets
• Ordering missing office supplies and maintaining inventories
• Order office stationery and supplies
• Maintain internal databases
• Submit expense reports
• Keep employee records (physical and digital)
• Maintain a filing system for data on members and external partners
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Prepare regular reports and presentations
• Planning, scheduling and promoting office events
• Organize, store and print company documents as needed
• Handle queries from Directors/Leads, members and employees
• Acting as a liaison and first point of contact with individuals and organisations
• provide clerical support to managers and employees and coordinate all daily administrative activities

Requirements and Skills

• BSc / BA in Office Administration or relevant field is preferred
• Proven experience as an Administrator or relevant role
• Familiarity with office equipment, including printers and fax machines, biometrics machine etc.
• Knowledge of office policies and procedures
• Negotiation skills
• Calm under pressure
• Tech savy
• Experience with office management tools (MS Office software, PowerPoint in particular)
• Excellent organizational/leadership and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail
• Analytical, knowledgeable, organized and with a proactive attitude
• Ability to work with team members and multitask with ease
• Familiarity with budget planning and enforcement and customer service procedures.

Salary
NGN80,000 - NGN100,000 Monthly.