Administrative Officer at Koins Microfinance Bank

Job Summary

• The Administrative Officer is responsible for managing the daily administrative operations of the bank. This includes overseeing office maintenance, logistics, facility management, asset tracking, and ensuring an efficient and organized working environment to support banking operations.

Responsibilities
Facility Management:

• Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
• Liaise with property managers and utility service providers (e.g., power, water, sewage).
• Ensure fire safety measures and compliance with health and safety regulations.

Asset and Inventory Management:

• Maintain an up-to-date asset register.
• Track the lifecycle of assets including assignment, maintenance, and disposal.
• Monitor usage of consumables (e.g., toner, stationery, cleaning items).

Administrative Support:

• Manage internal logistics including meeting rooms, reception duties, and mail.
• Handle travel arrangements, hotel bookings, and itineraries for staff and management.
• Prepare periodic administrative reports for management review.

Staff Welfare and Office Coordination:

• Monitor and maintain a clean, professional office environment.
• Support welfare needs such as lunch room arrangements, sanitation, and utilities.

Vendor and Outsourcing Supervision:

• Supervise outsourced service providers (cleaners, security guards, drivers).
• Ensure Service Level Agreements (SLAs) are met and issues are escalated and resolved timely.

Requirements

• Interested candidates should possess an HND / B.Sc Degree with 3 - 5 years of experience.

Other Requirements:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in MS Office (especially Word, PowerPoint, Excel, Outlook).
• Basic understanding of procurement and asset management processes.
• Knowledge of facility management and office operations.
• Attention to detail.
• Integrity and discretion with confidential matters.
• Good interpersonal and time management skills.