Administrative Officer at IpNX Nigeria Limited

Description

• To perform a variety of routine clerical, reception, and office support functions; performs other related duties as required.
• Maintains office services by organizing office operations and procedures; controllingcorrespondence; designing filing systems; reviewing supply requisitions; assigning and monitoring clerical functions
• Maintains office efficiency by planning and implementing office systems.
• Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.
• Responsible for arranging internal office moves and providing arrangements for the office
• Oversee certain admin employees to undertake operational requirements, whilst following up on their progress
• Monitor office supplies inventory and place orders
• Ensure the supply room is stocked and equipment is running properly. Schedule service and repairs to the general office copying and printing machines.
• As you replenish supplies and inventory and fix machines, you also keep track of the bills and invoices.
• Keeps management informed by reviewing and analyzing special reports; summarizing information
• Attends several workshops that will benefit and increase the knowledge of the office manager e.g. educational workshops and participating in professional societies.
• Keeps abreast of developments in the field, new administrative techniques, local government and regulatory bodies’ issues and other current events through continued education and professional growth.
• Deal with general admin enquiries, complaints or issues from staff.
• Contributes to team effort by accomplishing related results as needed.

Educational Qualifications & Functional Skills

• A B.Sc / HND in any field(Minimum of Second Class Lower/Upper credit)
• Work Experience:
• Minimum of 3 - 4 years relevant working experience

Skills:

• Considerable knowledge of the safety practices and general methods, materials and equipment used in utility design, construction, repair and maintenance.
• Ability to critically assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
• The ability to work flexible and additional hours on short notice and a positive, team-focused attitude is essential.
• Strong ability to follow oral and written instructions properly.
• Ability to read meters, pipeline drawings, blueprints and maps.
• Ability to recognize hazards and take measures to avoid them.
• Considerable knowledge of the safety practices and general methods, materials and equipment used in utility design, construction, repair and maintenance.
• Ability to critically assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
• The ability to work flexible and additional hours on short notice and a positive, team-focused attitude is essential.
• Strong ability to follow oral and written instructions properly.
• Ability to read meters, pipeline drawings, blueprints and maps.
• Ability to recognize hazards and take measures to avoid them.
• Demonstrate competency in all operational aspects of Admin including distributing mail, filing and answering phone calls, e.t.c.

Other Requirements:

• Customer Focus
• Tech savvy
• Action orientation
• Drive results
• Cultivate Innovation
• Ability to optimize work processes
• Resilience
• Self-Development
• Nimble Learning.