Administrative Officer at Graceco Limited

The position holder is responsible for all storage-related activities with reference to raw materials purchased and finished products from the production floor. The holder attends to all orders from internal and external clients and ensures that all delivery vans are promptly and accurately loaded.

 Responsibilities:

• Supervises loading and transfer  of finished products
• Supervises the issuance of raw materials from the store to all departments.
• Ensuring all stores are properly arranged and in good condition.
• Prepares weekly roster for the staff in the store department.
• Orientate and train staff on job responsibilities.
• Ensures all returns and replacements are treated and documented accordingly.
• Prepares space in the store for incoming raw materials.
• Initiate material request once the reorder level is reached.
• Follow-ups on materials not delivered.
•   Prepare daily record of the opening stock for all products
• Prepare daily  stock closing reports for both raw materials and finished
• Ensures log notes are filled all the time.

Person specification:

• The ideal candidate will have experience managing multiple projects in a dynamic fast-paced environment. He or she will be well-versed in all Microsoft programs including Excel, PowerPoint, and Word.  He/she must have:
• Ability to operate in the team as a leader and follower
• Ability to handle successfully and effectively assigned responsibility for specific assignments
• Ability to communicate above effectively and professionally
• Effective people supervision skills; Possess the confidence and ability to influence people; strong physical presence and energy
• Possess excellent interpersonal skills; be self-motivated
• Possess high level of initiative and emotional intelligence; able to think outside the box
• Sound awareness of emerging issues within and outside the department/ organization with the ability to adapt to the changing operating environment of the sector
• Suggest innovative solutions to common departmental problems

Required skill

• Sound numerical aptitude and reasoning
• Intermediate computer skills in MS suite
• knowledge of ERP and relevant software
• 1 year experience as Store officer/supervisor in a manufacturing sector; FMCG

Educational requirement

• B.sc/HND in Supply chain management, Statistics, Business management/administration, Accounting, etc.
• Relevant certification and training in warehouse and inventory management (added advantage)