Administrative Officer / Executive Assistant at PolyMath Real Estate Limited

Job Brief

• We are searching for a highly organized and detail-oriented Administrative Officer to join our team and provide exceptional support across various administrative tasks.
• You will thrive in a fast-paced environment, ensuring smooth operations and contributing to overall team efficiency.

Responsibilities

• Manage schedules and appointments for senior management.
• Coordinate meetings and conferences, including arranging venues and catering.
• Prepare and distribute correspondence, memos, and reports.
• Maintained office supplies and equipment and place orders as needed.
• Assist with the preparation of budgets and expense reports.
• Handle incoming and outgoing mail and packages.
• Organize and maintain filing systems, both electronic and physical.
• Provide general administrative support, such as answering phones and greeting visitors.
• Assist with special projects and events as assigned.
• Ensure compliance with company policies and procedures.

Qualifications

• High School Diploma or equivalent; bachelor's degree preferred.
• Proven experience in an administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite.
• Ability to maintain confidentiality and exercise discretion.
• Attention to detail and accuracy.

Required Skills:

• Organizational Skills
• Communication Abilities
• Time Management
• Attention to Detail
• Problem-solving Capabilities
• Technology Proficiency
• Customer Service Orientation.