Administrative Officer at EXC Pharmacy

Job Summary

The Office Administrator will coordinate office activities and operations while providing office and administrative support to management as well as address clients’ complaints or concerns regarding company’s services.

Responsibilities

• Coordinates and directs office activities, operations and functions to maintain efficiency and compliance with company policies.
• Regularly interacting with clients through telephone calls, email communications, or face-to-face meetings.
• Responding to client inquiries in a timely and professional manner
• Maintaining an accurate record of all existing and potential clients
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Track stocks of office supplies and place orders when necessary
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, documentation, and files.
• Render administrative assistance to colleagues whenever necessary

Requirements:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Bachelor’s degree in business, administration, or a related field
• The ideal candidate MUST be resident in OPIC estate or its environs.