Administrative Officer at Elvaridah

Job Summary

• We are seeking a highly organized and detail-oriented Administrative Officer to support the smooth day-to-day operations of a fast-paced event management company. The ideal candidate will play a critical role in coordinating administrative processes, supporting event planning and execution, and ensuring strict adherence to timelines.
• This role requires a proactive individual with strong project management skills, excellent organizational abilities, and experience using digital tools for coordination and communication.

Key Responsibilities

Administrative & Operational Support

• Oversee daily administrative operations to ensure efficiency and effectiveness
• Maintain and manage office records, files, and documentation (physical and digital)
• Handle correspondence, scheduling, and internal communications
• Monitor office supplies and manage procurement processes

Event Coordination & Support

• Assist in planning, organizing, and executing events from concept to completion
• Coordinate logistics including vendors, venues, equipment, and materials
• Track event timelines and ensure all deliverables are met within deadlines
• Support on-site event coordination to ensure seamless execution

Project Management & Coordination

• Develop and manage project timelines, schedules, and task trackers
• Collaborate with internal teams and external vendors to ensure alignment
• Monitor progress of ongoing projects and provide regular status updates
• Identify potential risks or delays and proactively implement solutions

Time Management & Process Optimization

• Ensure strict adherence to timelines across all events and administrative processes
• Implement and improve administrative systems and workflows for efficiency
• Support management in developing operational strategies and execution plans

Requirements

• Minimum of 2 years’ experience in an administrative role, preferably within an event management or fast-paced environment
• Strong project management experience is required
• Proficiency in the use of project management and collaboration tools such as: Click up and Google workspace (Docs, Sheets, Calendar),Microsoft Office Suite.
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to meet tight deadlines
• Effective communication and interpersonal skills
• Ability to work both independently and as part of a team
• High level of professionalism, discretion, and integrity

Key Competencies

• Time Management & Prioritization
• Attention to Detail
• Problem-Solving Skills
• Coordination & Planning
• Communication Skills
• Adaptability in a fast-paced environment