Administrative Officer at DAI

Position Objectives:

The Administrative Officer position will manage administrative activities in the Ebonyi Field Office. The Administrative Officer will see to the daily business operations of the office. He/She will be expected to coordinate closely with the Facilities Specialist.

Responsibilities:

• Manage the Ebonyi Field Office administration processes.
• Initiate procurement requisitions and process payment requests on TAMIS.
• Prepare Main Office monthly budgets and initiate on TAMIS.
• Ensure that assets are tagged immediately when they are purchased and inform the Facilities Specialist to update the inventory on TAMIS.
• Manage the motor pool and review Drivers’ logbooks weekly.
• Work with Drivers to ensure that vehicle particulars are renewed before the expiring date.
• Coordinate the inspection and receipt of goods. Ensure that project staff needs for office equipment, supplies, and furniture are met in a timely manner.
• Ensure that office appliances and equipment are in good working condition and promptly report required repairs to the Facilities Specialist.
• Ensure that appliances such as air conditioners are serviced as at when due date.
• Develop and maintain an efficient up-to-date stock of items in the store. Plan for stock replenishment in a timely manner so no outage is experienced. Otherwise, report the imminent stock outage to the Facilities Specialist.
• Other duties of a reasonable nature as assigned by the supervisor or designee.

Reporting:

The Administrative Officer will report to the Finance and Administrative Specialist Ebonyi.

Line Management:

The Administrative Officer will supervise the Driver in the Ebonyi Field Office.

Minimum Requirements:

• Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
• Six (6)years of experience in administration and logistics or related operations role.
• Previous experience working on US Government funded projects is highly preferred.
• Working knowledge of US Government operations, policies, procedures, and FAR regulations is preferred.
• Strong communications and personnel management skills.
• Strong oral and written communication skills.
• Excellent interpersonal communication skills.
• Proficiency in English language, verbal and written, is highly preferred.
• Demonstrated ability and willingness to both train and be trained.
• Highly organized and with the ability to multi-task and prioritize as and when needed without sacrificing the quality of work performed.
• Knowledge of budgeting and procuring goods and services.
• Good analytical skills with good problem-solving skills & creativity, supported by good writing skills.
• Possess both a willingness and an ability to train and be trained.
• Accuracy with managing and organizing large amounts of data.
• Experience in basic security and operations.
• Working knowledge of Microsoft Suite, i.e., Excel, Word, and PowerPoint, is highly preferred.