Administrative Manager at ThePush

Job Summary

• Our client is seeking to hire a competent and detail-oriented Admin Officer for a two-month, project-based contract, with the possibility of extension based on performance. 
• The Admin Officer will provide essential support to ensure efficient administrative operations throughout the project lifecycle. 
• This role requires a highly organized individual who can operate autonomously, coordinate across departments, and deliver timely administrative outcomes that align with project goals and compliance standards.

Scope of Responsibilities (Project-Based)
Project Office Setup & Coordination:

• Oversee day-to-day administration during the project period, ensuring uninterrupted office support services.
• Serve as the central point for managing communications and correspondence related to the project.
• Organize and systematize digital and physical files related to contracts, logistics, and communications.
• Ensure availability and functionality of office tools, supplies, and equipment needed for project delivery.

Project Documentation & Compliance Support

• Prepare and manage official communications, internal memos, and project-related reports.
• Maintain accurate records for staff attendance, logistics, and activity tracking linked to project milestones.
• Support preparation of project documentation for audits, reports, or client reviews.
• Assist with compliance-related documentation including safety checklists, permits, and procedural records.

Logistics & Site Coordination

• Coordinate logistics for project and site teams including transportation, accommodation, and site communication tools.
• Track materials dispatch, field movement schedules, and ensure documentation of all logistics transactions.
• Liaise with project leads and site supervisors to manage urgent administrative needs in real time.

Temporary Process Implementation & Controls

• Implement short-term administrative procedures tailored to support the project’s success.
• Monitor adherence to internal protocols and regulatory requirements during the contract period.
• Establish basic reporting tools and templates for ongoing admin tasks and workflows during the engagement.

Cross-Departmental & General Support

• Support HR and Finance teams with documentation, data entry, and file management related to the project.
• Schedule project meetings, draft minutes, and track follow-up actions tied to project administration.
• Carry out other short-term assignments as directed by project supervisors or admin leads.

Key Requirements

• HND/Bachelor’s degree in Business Administration, Office Management, or related field.
• 3 years of experience in a similar administrative role, preferably in construction or real estate.
• Strong proficiency in MS Office Suite and digital file management systems.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in fast-paced settings.
• Strong communication, organizational, and interpersonal skills.
• High level of integrity, confidentiality, and attention to detail.

Ideal Candidate Profile:

• We are looking for an efficient, dependable, and self-starting administrative professional who thrives in dynamic, short-term environments.
• You should be ready to contribute from day one, with the ability to streamline admin processes and support the delivery of a structured, time-bound construction project.