Administrative Manager at Proten

Job Summary

• Our client is seeking an experiencedAdministrative Managerto oversee administrative operations with a strong focus onfleet management, procurement, inventory control, logistics, and vendor management.
• The successful candidate will ensure efficient resource utilization, smooth day-to-day operations, cost control, and compliance with company policies and regulatory requirements.

Key Responsibilities
Fleet & Transport Management:

• Manage daily fleet operations, includingvehicle scheduling, maintenance, fueling, documentation, and driver management.
• Monitor vehicle usage, mileage, fuel consumption, and performance to ensure efficiency and cost control.
• Ensure vehicles are properlylicensed, insured, roadworthy, and compliantwith regulatory requirements.
• Use GPS/telematics to monitor vehicle movements and address misuse or inefficiencies.
• Coordinate responses to vehicle breakdowns, accidents, and other incidents.

Procurement & Vendor Management:

• Manage procurement of fleet, office supplies, equipment, spare parts, and facility requirements.
• Negotiate with suppliers and service providers to achievequality, timely delivery, and competitive pricing.
• Manage purchase requests, approvals, supplier records, contracts, and vendor performance.

Inventory & Logistics:

• Monitor inventory levels for consumables, office supplies, tools, and spare parts.
• Maintain accurate inventory records and ensure timely replenishment.
• Ensure proper storage, usage, and accountability of company assets and materials.
• Coordinate with departments to forecast requirements and prevent shortages or overstocking.

Administration, Compliance & Reporting:

• Develop and improve administrative processes and controls.
• Support departmental budgeting, planning, and audits.
• Prepare regular reports covering fleet, procurement, inventory, costs, and administrative performance.
• Ensure compliance with health, safety, operational, and regulatory requirements.
• Provide administrative support to management and other departments as required.

Requirements & Qualifications

• Bachelor's Degree in Business Administration, Management, Logistics, or a related field.
• Minimum 5 years' experience in administration, fleet management, logistics, procurement, or operations.
• Proven experience managing company vehicles, vendors, inventory, and administrative resources.
• Strong knowledge of procurement processes, fleet operations, and inventory control.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, analytical, negotiation, and problem-solving skills.
• Experience within a logistics, security, or service-based organization is an advantage.
• Ability to manage multiple priorities and work effectively under pressure.