Administrative Manager at Ipsos

Job Requirements:

• Raising and reviewing supplier contracts
• Responsible for coordinating procurement of office supplies and equipment
• Raising L.P.O’s for all approved purchases and forwarding them to the suppliers
• Tracking office budgets and assisting with compliance on all procedures and policies.
• In charge of the outsourced services Cafeteria, Cleaning and Security
• Ensuring that all company property is insured and that the renewals are done on time. (To Check what was insured)
• Ensuring that any new company asset is registered, and the information forwarded to the insurance broker for cover implementation.
• Follow-up on insurance claims to ensuring settlements is made on time.
• Oversee dispatching company mails, parcels and keeping records of the same
• Organising and managing costs associated with travel and expenses; events and forums.
• Organizing for all security cards & providing staff with the access to various offices.
• Supervision of contractors & monitoring progress & timelines in consultation with the MD.
• Liaising with the caretaker to ensure that any company facilities that require repairs are sorted out promptly

Key Skills Required:

• Must be proficient in the use of PowerPoint, Microsoft Excel, and Microsoft Word.
• Able to work under pressure and meet aggressive deadlines
• Interact with clients and suppliers
• Ability to work independently within a Team structure

Key Responsibilities:

• Managing Procurement
• Overseeing Company Insurance
• Managing resource allocation and mobilization
• Booking of Travel and Accommodation
• Facilities Management – Security, general maintenance of the company’s premises
• General Administration
• Fleet Management
• And statutory requirements
• Overseeing Telecommunications
• Client engagement
• Booking boardrooms
• Ordering of office supplies
• Ensuring smooth running of office
• Assisting in coordinating office space for staff, visitors and consultants for the company
• Planning and coordination of Management meetings

Qualifications:

• BSC/HND/NCE degree holder
• Fluency in both written and spoken English Language