Administrative Intern at Search For Common Ground’s International

Job Description

• Search Nigeria is seeking an Admin Intern who will work closely with the Senior Admin and Logistics Officer to ensure smooth Administrative and effective maintenance of the SFCG Office and premise.

Roles and Responsibilities

• Monthly stock recording and ensuring adequate stock supplies around the office as needed.
• Sort and deliver office mail
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings
• General administrative tasks like filing, scanning, photocopying, faxing and answering phone
• Welcome guest and visitors at the reception.
• Keep tab of clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with supervisor
• Purchase of office supplies. 
• Ensure that office equipment is kept in good condition
• Support in management of petty cash.
• Work closely with vendor during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.

Educational Qualification, Required Skills and Experience

• A minimum of BA/ Bsc holder with a good knowledge of admin functions
• Previous experience as an office Assistant or similar experience 
• Highly organized and systematic with excellent attention to details
• Excellent interpersonal and communication skills, both written and oral
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.

Core Competencies

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG.
• Demonstrate capacity to adapt to a multi-cultural context, and tolerance and respect to issues related to gender, religion, race and nationality
• Treat all people fairly without favoritism and solves problems in collaborative ways.

Other Relevant Competencies:

• Accountability: Being accountable and passing on accountability for one's own actions and those of colleagues and the organization.
• Attention to detail: The ability to process detailed information effectively and consistently
• Collaboration: The ability to work effectively with others in order to achieve a shared goal - even when the object at stake is of no direct personal interest possibilities.
• Creativity: The ability to come up with original and innovative ideas and solutions, to adopt points of view outside the usual parameters.
• Focus on Quality: Setting high quality standards and striving for continuous improvement and quality assurance.
• Learning Ability: The ability to absorb new information readily and to put it into practice effectively.
• Adaptability: The ability to remain fully functional by adapting to changing circumstances (environment, procedures and people).

Success Indicators:

• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support.
• Ability to stock and label office supplies and keep proper stock record to ensure ample supply to carry out duties.

Duration of Internship:

• The internship shall be for the duration of Six months.

Remuneration

• The intern will be eligible for a daily stipend of NGN 2,500 for each working day.
• Payment will be made at the end of the month for the days worked. SEARCH is not liable for any payments, insurance, or other liability beyond this allowance.