Administrative Intern at Herbal Goodness

JOB SUMMARY

• We are seeking a detail-oriented and motivated Administrative Intern to support our team in day-to-day operations.
• The intern will gain hands-on experience in administrative tasks, office management, and general business operations, while learning how to navigate a professional workplace.
• This is an excellent opportunity for someone looking to kickstart their career in administration.

OBJECTIVES

• Calendar Management: Coordinate and manage the CEO's schedule, including arranging meetings, appointments, and conference calls.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and handling inquiries and correspondence.
• Travel Arrangements: Arrange travel itineraries, accommodations, and logistics for business trips, ensuring efficiency and cost-effectiveness.
• Meeting Preparation: Assist in preparing agendas, documents, and presentations for meetings, as well as taking minutes and following up on action items.
• Document Management: Organize and maintain confidential files, documents, and records, ensuring easy access and retrieval as needed.
• Research and Analysis: Conduct research on industry trends, competitors, and potential business opportunities to support the CEO's decision-making process.
• Personal Support: Provide personal assistance to the CEO as needed, including managing personal appointments
• Special Projects: Assist with ad-hoc projects and initiatives assigned by the CEO, ranging from strategic planning to event coordination.
• Confidentiality: Handle sensitive information and matters with the utmost discretion and confidentiality.

CULTURAL & FUNCTIONAL COMPETENCIES

• Teamwork
• Communication
• Giving and receiving feedback
• Time management
• Creating value (impact)
• Critical thinking
• Willingness to learn / Continuous learning
• Ownership
• Resilience & Reliability
• Action orientation
• Problem analysis & problem solving
• Self-management

EXPERIENCE & EDUCATION

• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills, with a professional and articulate demeanor.
• Proficiency in the use of Google Workplace and other relevant software applications.
• Discretion and integrity in handling confidential information and sensitive matters.
• Proactive mindset and ability to anticipate needs and take initiative.
• Attention to detail and accuracy in completing tasks.
• Ability to work effectively both independently and as part of a team.
• Flexibility and adaptability to changing priorities and responsibilities.
• Previous experience in administrative support or customer service is preferred.
• Ability to work independently, prioritize tasks, and solve problems
• Candidate must be smart, Tech savvy, hardworking and willing to learn.
• Either enrolled in a Bachelor's degree program or completed a Bachelor's Degree.
• Must have excellent Internet connection, working laptop and ability to work Central Standard Time (Between 9 am - 5 pm CST / 3 pm - 11pm WAT)