Administrative Intern at ART X

Job Summary

• ART X  is excited to offer a dynamic and hands-on internship programme for a cohort of enthusiastic and energetic individuals to contribute to our upcoming campaign season and 10th year anniversary fair.
• This 4-month paid internship will run from August to November, providing a unique opportunity to gain practical experience and contribute meaningfully to the operations of the leading international art fair in West Africa. 
• Over the course of the programme, interns will become integral members of their respective teams, providing support while gaining valuable experience. These teams include: Admin, Guest Relations and Marketing.
• This is a full-time, in-person internship programme, based in Lagos for four months, from August to November. NYSC candidates are welcome to apply. All interns must provide their own laptop and smartphone.
• This programme offers a pathway for the Admin Intern role in particular, to transition into an extended Intern position after the initial 4 months.

Focus:

• Providing essential administrative support with the goal of ensuring optimal operations of the organisation during and after the campaign season

Responsibilities

• Ensure the office is running smoothly and assist in handling tasks and resolving issues related to daily operational activities.
• Assist in managing team welfare, including the planning and execution of internal team-building activities, meetings and social events
• Assist in inventory management of company property, merchandise and materials.
• Liaise with the company’s vendors, maintain vendor relationships and handle vendor negotiations.
• Manage the supply of office stationery and work tools needed by the team.
• Assist with travel logistics: managing hotel bookings, vehicle hire, flight bookings (local and international), and airport concierge bookings.
• Assist with the management of incoming and outgoing ‘mail’.
• Handle out-of-office tasks with external stakeholders and vendors.
• Other tasks as assigned by the Operations Manager

Requirements

• The ideal candidate is a graduate with a passion for art and culture.
• You are detail-oriented, highly organised, and proactive, with strong communication skills and the ability to manage multiple tasks in a fast-paced environment.

Other key requirements include:

• A minimum of a  Bachelor's degree in a relevant field
• A strong cultural alignment with ART X’s values of excellence, ownership, kindness, integrity, consistently going the extra mile as a catalyst for change
• A genuine passion for art and culture, and alignment with ART X’s values and mission
• Good organisational skills and attention to detail
• Good written and verbal communication skills
• Respect for confidentiality and professional conduct
• Ability to work under pressure and adapt to changing priorities.
• Proficiency in Microsoft Office / Google Docs.